RFP-869 Architect KYTC D7 Clark Co. East Bound Rest Area Ren

The Kentucky Transportation Cabinet (KYTC) has issued Request for Proposals RFP-869 for architectural and engineering services to renovate the East Bound Rest Area located on I-64 in Clark County at mile marker 98-99. The project requires a comprehensive professional services team including an Architect, Mechanical Engineer, Electrical Engineer, and Civil Engineer, all of whom must be registered in Kentucky. The renovation scope encompasses remodeling existing rest area buildings, sidewalks, and water and sewer infrastructure, with the Division of Engineering and Contract Administration (DECA) managing vertical aspects and KYTC handling horizontal infrastructure components. Proposals are due on January 28, 2025, at 1:30 PM ET, with shortlist meetings scheduled for February 6, 2025, and interviews on February 26, 2025. The project will be executed in four phases: Schematic Design (Phase A - 90 days), Design Development (Phase B - 30 days), Construction Contract Documents (Phase C - 90 days), and Construction Administration (Phase D - duration TBD). The selection process will utilize a numerical rating system allocating points across architectural expertise (35 points), mechanical engineering (25 points), electrical engineering (20 points), civil engineering (10 points), related experience (30 points), work performed in Kentucky (5 points), and proposal responsiveness (15 points).

While no specific set-aside designations are explicitly stated in the documentation, the project will require close coordination with the State Historic Preservation Office due to the unique architectural characteristics of the rest area facility. The rest area is a distinctive 2,200 square foot, sixteen-sided precast concrete building designed in 1962, which is the last remaining example of four similar mid-century modern rest area facilities. The total project cost estimates range from $839,376 for basic renovation to $1,430,226 if including a full 1.5-mile water supply line replacement. The project will be funded 100% through the Federal Highway Administration (FHWA) process, with the design and construction budget currently marked as "to be determined." Potential contractors must submit proposals electronically through the Commonwealth's eProcurement system and will be required to maintain specific insurance coverages, including $1 million per claim professional liability insurance and $1 million per occurrence general liability insurance. The renovation will address numerous existing facility deficiencies, including structural settlement, outdated mechanical systems, non-ADA compliant features, and infrastructure deterioration documented in multiple assessment reports.