RFP 774-213940297 ABSL3 Shutdown/ Decontamination and Equipment Certification

Texas Tech University Health Sciences Center El Paso is soliciting proposals for ABSL3 (Biosafety Level 3) facility shutdown, decontamination, and equipment certification under RFP 774-213940297, with proposals due September 21, 2026 at 12:00 p.m. MDT and a pre-proposal conference scheduled for August 24, 2026 at 12:00 p.m. MDT at 130 Val Verde, El Paso, Texas 79905 (with remote attendance via Webex available).

The scope encompasses complete decontamination and certification of 44 biosafety cabinets (predominantly Class II A2 or B2 units across buildings MSBI, MEB-LEMM LAB, and MSBII) and 13 animal transfer stations located at the facility. Bidders must provide comprehensive shutdown procedures, decontamination protocols, and certification documentation that all equipment meets regulatory standards following decontamination. The RFP requires firm fixed-price pricing with costs covering labor, materials, equipment, and all certification services; proposals should separate decontamination services and equipment certification costs for transparent evaluation.

Vendors must demonstrate experience with biosafety level facilities, possess appropriate certifications and credentials for hazardous material handling, and maintain current insurance coverage including Commercial General Liability with a $2 million general aggregate limit and $1 million per occurrence limit, with TTUHSC EP and Texas Tech University System Board of Regents named as additional insureds. Suppliers performing work on TTUHSC EP premises must undergo criminal background screening.

The contract term runs March 1, 2027 through August 31, 2027, with four optional one-year renewal periods through August 31, 2031, and a final optional renewal extending through February 28, 2032. RFP documents are available at https://www.txsmartbuy.gov/esbd/RFP774-213940297 and https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech (registration required). Questions should be directed to Ivan Mena or Lourdes Gomez at the Texas Tech University Health Sciences Center El Paso Purchasing Office, 130 Rick Francis Street, MSC 51010, El Paso, Texas 79905.