ESBD_545164_1785797329249_RFP 774-213940297 ASBL3 Shutdown Decontamination and Equipment Certification 08.03.2026.pdf

REQUEST FOR PROPOSAL

ASBL3 Shutdown/Decontamination and Equipment Certification

RFP 774-213940297

Pursuant to the provisions of Texas Government Code Title 10 Subtitle D Chapter 2156.121 - 2156.127, General Services Act rules and regulations adopted there under, sealed proposals will be received until the date and time established for receipt. After receipt, only the names of proposers will be made public. Prices and other proposal details will only be divulged after the award, if one is made.

Request for Proposal (RFP) # 774- 213940297

ASBL3 Shutdown/Decontamination and Equipment Certification

Due Date: September 21, 2026 at 12:00 P.M. MDT

Proposals must be time stamped by the Texas Tech University Health Sciences Center at El Paso Purchasing Office before the hour and date specified for receipt of proposals.

Texas Tech University Health Sciences Center at El Paso Purchasing Office

Attention: Ivan Mena / Lourdes Gomez 130 Rick Francis St, MSC 51010

El Paso, Texas 79905

TABLE OF CONTENTS

SECTION 1 GENERAL INFORMATION 5

1.1 INTRODUCTION 5

1.2 DESCRIPTION OF TEXAS TECH TTUHSC EP HEALTH SCIENCES CENTER EL PASO 5

1.3 GROUP PURCHASING AUTHORITY 5

1.4 TTUHSC EP’S RIGHT TO REJECT 6

1.5 PUBLIC INFORMATION 6

1.6 INQUIRIES AND INTERPRETATIONS 6

SECTION 2 NOTICE TO PROPOSER 7

2.1 SUBMITTAL DEADLINE 7

2.2 TTUHSC EP CONTACT PERSON 7

2.3 KEY EVENTS SCHEDULE 7

2.4 ANTICIPATED TERM 8

SECTION 3 PROPOSAL SUBMISSION PROCEDURES 9

3.1 NUMBER OF COPIES 9

3.2 SUBMITTAL INSTRUCTIONS FOR ONLINE (TECHBID) PROPOSALS 9

3.3 SUBMITTAL INSTRUCTIONS FOR MAILED/DELIVERED PROPOSALS (NOT REQUIRED IF SUBMITTED ONLINE) 9

3.4 PROPOSAL VALIDITY PERIOD 10

3.5 TERMS AND CONDITIONS 10

3.6 STATEMENT ON HUB SUBCONTRACTING PLAN 11

3.7 ALTERNATE PROPOSALS 11

SECTION 4 EVALUATION CRITERIA AND AWARD 13

4.1 EVALUATION PROCESS 13

4.2 PROPOSER’S ACCEPTANCE OF EVALUATION METHODOLOGY 13

4.3 EVALUATION CRITERIA AND WEIGHTS 13

4.4 CONSIDERATION OF ADDITIONAL INFORMATION 14

4.5 ORAL PRESENTATIONS / INTERVIEWS 13

4.6 AWARD PROCESS 13

4.7 BEST AND FINAL OFFER 13

4.8 AWARD OF AGREEMENT 13

SECTION 5 SPECIFICATIONS AND SCOPE OF WORK 16

5.1 GENERAL 16

5.2 MINIMUM REQUIREMENTS 16

5.3 ADDITIONAL REQUIREMENTS SPECIFIC TO THIS RFP 17

5.4 Service Specifications 17

SECTION 6 PRICING SCHEDULE 21

SECTION 7 GENERAL TERMS AND CONDITIONS 25

APPENDIX A STANDARD PRODUCTS AND SERVICES AGREEMENT 26

APPENDIX B EXECUTION OF OFFER 34

APPENDIX C ADDENDA CHECKLIST 37

APPENDIX D VETERAN HEROES UNITED IN BUSINESS (VETHUB) 38

APPENDIX E TTUHSC EP VENDOR INFORMATION 39

APPENDIX F CONFLICT OF INTEREST QUESTIONNAIRE 40

APPENDIX G TEXAS ETHICS COMMISSION 43

APPENDIX H BUSINESS ASSOCIATE AGREEMENT 44

SUBMITTAL CHECKLIST

Due Date: September 21, 2026 @ 12:00 P.M. Mountain Daylight Time (MDT)

Request Number: RFP 774-213940297

ASBL3 Shutdown/Decontamination and Equipment Certification

Vendor Name:

Contact Name:

Phone Number:

Contact E-Mail:

Check-off

1. Signed and Completed Execution of Offer (Ref. Appendix B).

2. Signed and Completed Addenda Checklist (Ref. Appendix C).

3. Signed and Completed VETHUB Subcontracting Plan (Ref. Appendix D).

4. Responses to questions and requests for information in the Specifications Section (Ref. Section 5).

5. Signed and Completed Pricing Schedule (Ref. Section 6).

6. Deliver Proposal to:

TTUHSC EP prefers that all proposals be submitted using the TechBid system (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech)

Or Mailed To:

Texas Tech University Health Sciences Center at El Paso Purchasing Office Attention: Ivan Mena / Lourdes Gomez 130 Rick Francis St, MSC 51010

7. __ Signed and Completed Conflict of Interest Questionnaire (Ref. Appendix F)

SECTION 1 GENERAL INFORMATION

1.1 Introduction

The Texas Tech University Health Sciences Center at El Paso (“TTUHSC EP”), a part of the Texas Tech University System, seeks proposals from qualified firms for ASBL3 Shutdown/Decontamination and Equipment Certification. Contractor or Contractors will provide unit to test and certify ASBL3 suite, replace HEPA filters, test and certify on Techniplast ISO rack. Replace HEP Bank filters and pre-filters, CSCII cabinet HHEPa Filters, ISO rack filter, PVC for bag in and bag out process. Animal Resource Certification Station, certification of transfer hood stations.

1.2 Description of Texas Tech TTUHSC EP Health Sciences Center at El Paso

Texas Tech University Health Sciences Center at El Paso, Texas Tech University System’s fourth university, has a mission to provide education, research, and patient care to West Texas. It is comprised of the Paul L. Foster School of Medicine, the Gayle Greve Hunt School of Nursing, Woody L. Hunt Dental School, and a Graduate School of Biomedical Sciences. Research focuses on cancer, diabetes and metabolism, infectious diseases, and neurosciences. The university also has a clinical practice called Texas Tech Physicians of El Paso, which is part of the largest network of healthcare physicians in West Texas. For more information about Texas Tech University Health Sciences Center El Paso, please visit www.elpaso.TTUHSC EP.edu https://www.ttuhsc.edu/about/factbook.aspx

1.3 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by Section 61.003, Education Code) to use the group purchasing procurement method (ref. Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer under this RFP.

1.4 TTUHSC EP’s Right to Reject

This RFP does not commit TTUHSC EP to select a proposer or to award an agreement to any proposer. TTUHSC EP reserves the right to accept or reject, in whole or in part, any proposal it receives pursuant to this RFP. Proposals that are qualified with conditional clauses or alterations or items not called for in the RFP documents, or irregularities of any kind, are subject to disqualification by TTUHSC EP at its option. If TTUHSC EP receives fewer than three proposals, TTUHSC EP has the right to reissue this RFP to gain additional competitive proposals.

1.5 Public Information

1.5.1 Proposer is hereby notified that TTUHSC EP strictly adheres to all statutes, court decisions, and the opinions of the Texas Attorney General with respect to disclosure of public information.

1.5.2 TTUHSC EP may seek to protect from disclosure all information submitted in response to this RFP until a final agreement is executed.

1.5.3 Upon execution of a final agreement, TTUHSC EP will consider all information, documentation, and other materials requested to be submitted in response to this RFP to be of a non-confidential and non-proprietary nature and, therefore, subject to public disclosure under the Texas Public Information Act (Government Code, Chapter 552.001, et seq.). Proposer will be advised of a request for public information that implicates their materials and will have the opportunity to raise any objections to disclosure to the Texas Attorney General. Certain information may be protected from release under Sections 552.101, 552.110, 552.113, and 552.131, Government Code.

1.6 Inquiries and Interpretations

1.6.1 TTUHSC EP may, in its sole discretion, respond in writing to written inquiries concerning this RFP and post its response as an Addendum to all parties recorded by TTUHSC EP as having received a copy of this RFP. Only TTUHSC EP’s responses that are made by formal written addenda will be binding on TTUHSC EP (“Addenda”). Any verbal responses, written interpretations or clarifications other than Addenda to this RFP will be without legal effect. All Addenda issued by TTUHSC EP before the Submittal Deadline will be and are hereby incorporated as a part of this RFP for all purposes.

1.6.2 Proposers are required to acknowledge receipt of each Addendum as specified in this Section. The Proposer must acknowledge all Addenda by completing, signing, and returning the Addenda Checklist (ref. APPENDIX C). The Addenda Checklist must be received by TTUHSC EP before the Submittal Deadline and should accompany the Proposer’s proposal.

1.6.3 Any interested party that receives this RFP by means other than directly from TTUHSC EP is responsible for notifying TTUHSC EP that it has received an RFP package, and should provide its name, address, telephone number, email and FAX number to TTUHSC EP, so that if TTUHSC EP issues Addenda to this RFP or provides written answers to questions, that information can be provided to such party.

SECTION 2 NOTICE TO PROPOSER

2.1 Submittal Deadline

TTUHSC EP will accept proposals submitted in response to this RFP until 12:00 P.M., MDT on September 21, 2026 (the “Submittal Deadline”). Proposals should be delivered to:

Texas Tech University Health Sciences Center a t E l Paso Purchasing Office

Attention: Ivan Mena / Lourdes Gomez 130 Rick Francis St, MSC 51010

2.2 TTUHSC EP Contact Person

Proposers will direct all questions or concerns regarding this RFP to the following TTUHSC EP contact (“TTUHSC EP Contact”):

Ivan Mena Lourdes Gomez Chief Analyst, Purchasing Associate, Managing Director, Purchasing Tel. (915) 215-6105 • Fax (915) 215-8813 Tel. (915) 215-4675 • Fax (915) 215-8813 Imenasaa@ttep.edu lourgome@ttep.edu

TTUHSC EP specifically instructs interested parties to restrict all contact and questions regarding this RFP to written communications forwarded to TTUHSC EP Contact. TTUHSC EP Contact must receive all questions or concerns no later than September 7, 2026 5:00 PM MDT. TTUHSC EP will have a reasonable amount of time to respond to questions or concerns. It is TTUHSC EP’s intent to respond to all appropriate questions and concerns; however, TTUHSC EP reserves the right to decline to respond to any question or concern.

2.3 Key Events Schedule

TTUHSC EP will make a good faith effort to follow the timeline below for evaluating, negotiating and issuing an award:

Distribution of RFP 08/03/2026

Pre-Proposal 08/24/2026 by 12:00 PM MDT

Deadline for Submission of Written Questions 08/28/2026 by 5:00 PM MDT

Deadline for Submission of Responses to Q&A 09/07/2026 by 5:00 PM MDT

Deadline for Submission/Delivery of Proposals 09/21/2026 by 12:00 PM MDT

Public Opening of Proposals 09/21/2026 by 3:00 PM MDT

Evaluation of Proposals 09/23-09/30, 2026

BAFO 10/02/2026 by 12:00 PM

Contract Start Date 03/01/2027

2.4 Anticipated Term

The anticipated term of any resulting agreement will begin on the date an agreement is executed, and expire on August 31th, 2027. TTUHSC EP will have the option of five (5) additional renewal periods.

• Initial Period: March 1st, 2027 – August 31st, 2027

• Optional Renewal Period #1: September 1st, 2027 – August 31st, 2028

• Optional Renewal Period #2: September 1st, 2028 – August 31st, 2029

• Optional Renewal Period #3: September 1st, 2029 – August 31st, 2030

• Optional Renewal Period #4: September 1st, 2030 – August 31st, 2031

• Optional Renewal Period #5: September 1st, 2031 – February 28th,2031

[Vendor] certifies this [Agreement] is not prohibited under Tex. Gov’t Code §2261.252(b) and agrees that if [Vendor’s] certification is or becomes untrue, this [Agreement] is void, and [Vendor] will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this [Agreement], including damages, whether under breach of contract, unjust enrichment, or any other legal theory; specific performance; and injunctive relief.

SECTION 3 PROPOSAL SUBMISSION PROCEDURES

3.1 Number of Copies

Proposer must submit a total of one (1) complete copy of its entire proposal. An original signature by an authorized officer of Proposer must appear on the Execution of Offer (ref. APPENDIX B) of at least one (1) copy of the submitted proposal. The copy of the Proposer’s proposal bearing an original signature should contain the mark “original” on the front cover of the proposal.

3.2 Submittal Instructions for Online (TechBid) Proposals

3.2.1 TTUHSC EP prefers that all proposals be submitted using the TechBid system at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech.

However, if necessary, the proposer may elect to submit a printed version of the proposal and submit the proposal by mail or carrier service.

3.2.2 Proposals must be signed by the responding company’s official authorized to commit such proposals. Failure to sign the Execution of Offer will be basis for proposal disqualification. The TechBid system contains a mandatory “Bidder Affirmation” checkbox certifying this information. By submitting their proposal online, proposers automatically qualify as having a valid signature.

3.2.3 All proposals must be submitted online no later than the date and time indicated in

Section 2.1 “Submittal Deadline.”

3.3 Submittal Instructions for Mailed/Delivered Proposals (Not Required if Submitted Online)

3.3.1 TTUHSC EP prefers that all proposals be submitted using the TechBid system at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech.

However, if necessary, the proposer may elect to submit a printed version of the proposal and submit the proposal by mail or carrier service.

3.3.2 One (1) original, individually-bound completed proposal is required for the mailed or delivered submittals. Note: One (1) electronic version (on a USB drive) is also required for archival purposes.

Proposals must be received by the university on or before the Submittal Deadline (Ref. Section 2.1 of this RFP) and should be delivered to:

Mailing Address: Hand Delivery:

Texas Tech University HSC at El Paso Texas Tech University HSC at El Paso Purchasing Office Purchasing Office 130 Rick Francis St 130 Val Verde El Paso, TX 79905 El Paso, Texas 79905 Attn: Ivan Mena, Chief Analyst Ivan Mena, Chief Analyst Lourdes Gomez, Associate Managing Director Lourdes Gomez, Associate Managing Director

3.3.3 Proposer is instructed to complete, sign, and return the following documents as a part of its proposal. If the Proposer fails to return each of the following items with its proposal, then the University may reject the proposal:

Tab 1: Introductory Cover Letter

Tab 2: Responses to questions and requests for information in the Specifications and Scope of Work Section

Tab 3: Signed and Completed Execution of Offer

Tab 4: Signed and Completed Addenda Checklist

Any interpretation made will be in the form of an addendum to the Request for Proposal that will be posted on the Electronic State Daily website located at https://www.txsmartbuy.gov/esbd. For this Request for Proposal, posting on this web page constitutes written notification to all Proposers. Proposers are instructed to check this site daily and are expected to review information on this site carefully prior to the submittal of the proposal.

Tab 5: Miscellaneous

Tab 6: References of no less than three (3) organizations for current contracts and/or to which the Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by the University’s RFP.

Contact name and email address

3.3.4 Proposals must be signed by the responding company’s official authorized to commit such proposals. Failure to sign the Execution of Offer will be the basis for proposal disqualification. NOTE: The original signature on the one (1) required original will serve as the official signature of record for all copies.

3.3.5 Proposals should be submitted in a sealed envelope or box marked with the name of the RFP (as shown on the cover page of this RFP) and the opening date. All proposals must be submitted no later than the date and time indicated in Section

2.1 “Submittal Deadline.”

3.4 Proposal Validity Period

Each proposal must state that it will remain valid for TTUHSC EP’s acceptance for a minimum of one-hundred twenty (120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

3.5 Terms and Conditions

Proposer must comply with the requirements and specifications contained in this RFP, including the Agreement (ref. APPENDIX A), the Notice to Proposer (ref. Section 2 of this

RFP), Proposal Submission Procedures (ref. Section 3 of this RFP) and the Specifications and Scope of Work (ref. Section 5 of this RFP). If there is a conflict among the provisions in this RFP, the provision requiring Proposer to supply the better quality or greater quantity of Services will prevail.

3.6 Statement on VETHUB Subcontracting Plan

All agencies of the State of Texas are required to make a good faith effort to assist Veteran Heroes United In Business (a “VetHUB”) in receiving contract awards. The goal of the VetHUB program is to promote full and equal business opportunity for all businesses in contracting with State agencies. Pursuant to the VetHUB program, if under the terms of any agreement or contractual arrangement resulting from this RFP, the Supplier subcontracts any of the services to be provided to TTUHSC EP, then the Supplier must make a good faith effort to utilize VetHUBs certified by the Texas Procurement and Support Services. Compliance with good faith effort guidelines is a condition precedent to awarding any agreement or contractual arrangement resulting from this RFP. Each Proposer must complete and return the HSP in accordance with the terms and conditions of this RFP. Proposers that fail to do so will be considered non-responsive to this RFP in accordance with Section 2161.252, Government Code.

TTUHSC EP Purchasing has reviewed this RFP in accordance with the Texas Administrative Code, 34 TAC, Section 20.14, and has determined that subcontracting opportunities are not probable under this RFP. Attached to the RFP as Appendix D is the link to TTUHSC EP VETERAN HEROES UNITED IN BUSINESS (VetHUB) SUBCONTRACTING PLAN (HSP) POLICIES AND PROCEDURES and additional materials required by the rules of the Texas Procurement and Support Services found at the following links:

https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

A search has been conducted of the Centralized Master Bidders List to identify active VetHUB vendors in accordance with Title 34, Texas Administrative Code, Section 20.14(a)(1). The following NIGP commodity codes were included:

Code #155-75; Code #257-34; Code # 345-94; Code #961-27.

Results can be viewed at the following link:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

3.7 Alternate Proposals

TTUHSC EP may consider alternate proposals submitted by the Proposer. Proposers submitting alternate proposals should (i) clearly identify any exceptions taken to the requirements and specifications outlined in this RFP and (ii) include a detailed description of the alternative(s) proposed. Proposer may suggest additions to the requirements and specifications outlined in this RFP, and all such suggestions must be clearly identified. Alternate proposals should be submitted as attachments to the proposal. Alternate proposals shall meet the same requirements and shall be in the same format as the proposal’s base format.

SECTION 4 EVALUATION CRITERIA AND AWARD

4.1 Evaluation Process

4.1.1 TTUHSC EP will utilize a proposal evaluation team for the evaluation of this

RFP. The award will be based on the proposal judged to be in the best interest of TTUHSC EP. The judgment in this regard shall be considered final. Any agreement resulting from this request shall be awarded to the proposer providing the “best value” to TTUHSC EP.

4.1.2 Under section 51.9335 of the Texas Government Code in determining what is the best value to an institution of higher education, TTUHSC EP shall consider the purchase price, the reputation of the proposer and of the proposer’s goods or services, the quality of the proposer’s goods or services, the extent to which the goods or services meet TTUHSC EP’s needs, the proposer’s past relationship with TTUHSC EP, the impact on the ability of TTUHSC EP to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities, the total long-term cost to TTUHSC EP of acquiring the proposer’s goods or services, and any other relevant factor that a private business entity would consider in selecting a vendor.

4.2 Proposer’s Acceptance of Evaluation Methodology

Submission of a proposal indicates the proposer’s acceptance of the evaluation technique and the proposer’s recognition that some subjective judgments must be made by TTUHSC EP during the assigning of points.

4.3 Evaluation Criteria and Weights

4.1.1 Each proposal shall be evaluated on the ability to meet TTUHSC EP’s requirements and to provide the best value to TTUHSC EP.

4.1.2 The evaluation will be based on the following formula:

Criteria Weight Qualification of the Proposer 15 Pricing Proposal 10 Experience with higher education institutions 15 Reputation for personal and professional integrity and competency

Locality - Close to institution and availability to respond immediately

4.4 Consideration of Additional Information

Consideration may also be given to any additional written information and comments that may serve to clarify the proposal information to TTUHSC EP.

4.5 Oral Presentations / Interviews

Upon completion of the initial review and evaluation of the proposals submitted, selected proposers may be invited to participate in oral presentations. Oral p resentations are an option of the evaluation team and may or may not be conducted; therefore, proposals should be complete when submitted by the deadline indicated in the Section 2.1 entitled “Submittal Deadline.”

4.6 Award Process

During the opening, proposals will be acknowledged publicly to identify the names of the proposers, but will be afforded security sufficient to preclude disclosure of the contents of the proposal, including prices or other information, prior to award. After opening, an award may be made on the basis of the proposals initially submitted, without discussion, clarification or modification, or on the basis of negotiation with any of the proposers or, at TTUHSC EP’s sole option and discretion, TTUHSC EP may discuss or negotiate all elements of the proposal with selected proposers which represent a competitive range of proposals. For purposes of negotiation, a competitive range of acceptable or potentially acceptable proposals may be established comprising the highest rated proposal(s).

4.7 Best and Final Offer

When deemed appropriate, after the submission of proposals but before the final selection of the successful proposal, TTUHSC EP may permit a proposer to revise its proposal in order for TTUHSC EP to obtain a best and final offer. TTUHSC EP will provide each proposer within the competitive range with an equal opportunity for discussion and revision of their proposal, and a proposer may elect not to amend their original proposal. TTUHSC EP is not bound to accept the best-priced proposal if that proposal is not the most advantageous to TTUHSC EP as determined by the evaluation team.

4.8 Award of Agreement

4.8.1 TTUHSC EP reserves the right to award an agreement for all or any portion of the requirements proposed by reason of this request, award multiple agreements, or to reject any and all proposals if deemed to be in the best interests of TTUHSC EP and to re-solicit for proposals, or temporarily or permanently abandon the solicitation. If TTUHSC EP awards an agreement, it will award the agreement to the proposer whose proposal is the most advantageous to TTUHSC EP, considering price and the evaluation factors set forth in this RFP.

4.8.2 TTUHSC EP intends to negotiate and award an agreement with the vendor submitting the proposal the evaluation committee determines best meets the system’s requirements and is considered to be the best value overall. The agreement is a non-exclusive agreement, and TTUHSC EP reserves the right to enter into one or more agreements with third parties covering the same or similar Services.

4.8.3 The proposer may submit its standard agreement for review by TTUHSC EP.

The agreement entered into by the parties shall consist of the RFP, the signed proposal submitted by the vendor, the specifications including all the modifications thereof, a written agreement, and purchase order(s), all of which shall be referred to collectively as the agreement documents.

4.8.4 TTUHSC EP reserves the right to add qualified vendors after the original RFP award(s) on an as needed basis if the existing award(s) does not meet the needs of TTUHSC EP. Additional vendors will be required to respond with information evidencing they meet all requirements and specifications of this RFP. TTUHSC EP reserves the right to final judgment in this regard.

4.8.5 Any resulting agreement may be subject to review and approval by The Board of Regents of Texas Tech University System (the “BOR”). If the BOR does not approve the agreement, then the agreement is null, void, and of no effect. Rules governing the approval and execution of contracts can be viewed here: The Rules & Regulations of the Board of Regents, Chapter 07 https://www.texastech.edu/board-of-regents/regents-rules/chapter-07-fiscal-management.pdf

4.8.6 TTUHSC is required under Texas Legislature House Bill 1295 (section 2252.908 of the Government Code) to request Ethics Commission Reporting from Suppliers with agreements that:

(1) requires an action or vote by the governing body of the entity or agency; or

(2) has a value of at least $1 million (value of an agreement is based on the amount of consideration received or to be received by the Supplier from TTUHSC).

The Business Entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application:

https://www.ethics.state.tx.us/filinginfo/1295/

4.8.7 The Proposer will be required to comply with any regulations relating to the protection of confidential and private information. Any employee working for the Proposer(s) is subject to all statutory prohibitions against the wrongful disclosure of confidential information that TTUHSC El Paso and TTUHSC El Paso employees are subject to. The Proposer’s employees will be subject to the same penalties for wrongful disclosure of information that would apply to an employee of TTUHSC El Paso.

4.8.8 The Proposer shall provide adequate insurance to provide reasonable coverage for damages negligently, recklessly, or intentionally caused by the Proposer or the Proposer’s employees or agents in the course of collecting an Obligation under the Contract.

SECTION 5 SPECIFICATIONS AND SCOPE OF WORK

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below. The successful Proposer is referred to as the “Supplier.”

5.2 Minimum Requirements

Each Proposal must include information that clearly indicates that the Proposer meets each of the following minimum qualification requirements, if applicable:

Proposer is current with the State of Texas Comptroller of Public Accounts (if applicable) https://comptroller.texas.gov/taxes/sales/taxpayer-search.php

Proposer can provide a Certificate of Franchise Tax status. (If applicable) https://comptroller.texas.gov/taxes/franchise

Proposer shall demonstrate evidence of certifications, permits, licenses, and insurances as appropriate to perform Services as required.

Current TTUHSC EP Insurance Requirements include, but are not limited to:

Workers’ Compensation Insurance with statutory limits, and Employer’s Liability Insurance with

Limits of not less than $1,000,000 Employers Liability - Each Accident $1,000,000 Employers Liability - Each Employee $1,000,000 Employers Liability - Policy Limit $1,000,000

Policies must include (a) Other States Endorsement to include TEXAS if business is domiciled outside the State of Texas, and (b) a waiver of all rights of subrogation and other rights in favor of TTUHSC EP.

Commercial General Liability Insurance with limits of not less than:

Each Occurrence Limit $1,000,000

Damage to Rented Premises $ 100,000

Medical Expenses (any one person) $ 10,000

Personal & Advertising Injury $1,000,000

General Aggregate $2,000,000

Products - Completed Operations Aggregate $2,000,000

Commercial Automobile Liability Insurance covering all owned, non-owned, or hired automobiles, with coverage for at least $1,000,000 Combined Single Limit Bodily Injury and Property Damage;

Professional Liability Insurance with limits of not less than $1,000,000 per claim.

5.3 Additional Requirements Specific to this RFP

Proposer m u s t s u b m i t t h e f o l l o w i n g i n f o r m a t i o n a l s e c t i o n s a s p a r t o f P r o p o s e r ’ s proposal:

5.3.1. Proposer’s Experience and Qualifications

Vendor must be knowledgeable of decontamination methods and demonstrate knowledge and experience with the hazards of vapors and/or gases to be used. Vendor must be experienced with bag in/bag out procedure for removing/replacing HEPA filters. Vendor must have knowledge of current certification requirements for Class II Biosafety Cabinets.

Vendor must provide their own equipment, method of transportation (equipment may be shipped to TTUHSCEP), etc.

5.3.2. References

Submission of no less than three (3) organizations for current contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by University’s RFP.

Contact name and email address

5.4 Service Specifications

TTUHSC EP is seeking to enter into non-exclusive contracts with established, qualified and experienced ABSL3 Shutdown and Decontamination and BioSafety Cabinet testing and certification services. These contracts are not intended to be contracts for consulting services subject to Texas Government Code Chapter 2254, Subchapter B.

The Services will include one or more of the following:

The purpose of this RFP is to provide potential proposers with sufficient knowledge of our current systems and requirements to prepare and submit proposals for evaluation and selection of contractor / provider.

The successful proposer will provide to TTUHSC El Paso annual ABSL3 decontamination services, Biosafety Cabinet inspection and certification services, and Techniplast ISO rack inspection and certification as follows:

Shutdown/Decontamination of BSL 3 Suite

Unit to test and certify BSL3 suite, replace HEPA filters.

Test and certify on Techniplast ISO rack.

Replace HEP Bank filters and pre-filters, CSCII cabinet HHEPa Filters, ISO rack filter, PVC for bag in and bag out process.

Animal Resource Certification Station, certification of transfer hood stations

Administration fees

Medical Sciences Building I (MSB1): (35) Bio-Cabinets: (Includes 4 in A/BSL3 suite) a.

Laboratory Animal Resource Center (LARC): i. (12) animal transfer stations and ii. (1) bedding dump station 2. Medical Sciences Building II (MSB2): (6) Bio-Cabinets 3. Medical Education Building (MEB): (3) Bio-Cabinets.

SHUTDOWN/DECONTAMINATION OF A/BSL3 SUITE

Vendor will be responsible for the following:

1. Vendor shall notify Safety and Institutional Representatives anytime the BSL-3 area is left unattended, unsecured, or no longer actively occupied by vendor personnel during the project.

2. The Vendor shall not leave the BSL-3 area accessible to unauthorized personnel at any time during the shutdown, decontamination, or restoration process.

3. Vendor shall coordinate with Institutional Representatives prior to entering or exiting the BSL-3 area and shall provide notification when work activities begin, pause, and are completed each day.

4. Any temporary access controls, barricades, signage, locks, or restricted access measures required to prevent unauthorized entry shall be provided and maintained by the Vendor.

5. Institutional Representatives must be notified immediately of any condition that could result in an individual unknowingly entering the BSL-3 area or being exposed to potential biological, chemical, or decontamination hazards.

6. Vendor shall provide written decontamination procedures prior to beginning work.

Procedures shall include:

i. Decontamination methods and products to be used.

ii. Required contact time and application methods.

iii. Personal protective equipment requirements.

iv. Spill response procedures.

v. Emergency response procedures.

vi. Waste handling and disposal procedures.

vii. Verification methods used to confirm successful decontamination.

7. Vendor shall not declare the BSL-3 space complete or ready for occupancy without approval from the Institutional Representatives.

8. Final turnover documentation shall include:

i. Completion of decontamination activities.

ii. Remaining hazards or restrictions.

iii. Equipment status.

iv. Any deficiencies requiring correction.

v. Definitive timeline for testing results.

vi. Test results.

Final work logs

9. Vendor will attend all planning meetings for the shutdown prior to, during and after the decontamination is completed. Vendor will have representatives attend either on-line or in person and will provide the necessary feedback to Institutional Representatives.

10. Sealing off A/BSL3 suite, and all equipment which remains inside suite during shutdown, prior to decontamination. The following equipment is to remain inside suite during shutdown; however, no chemicals, samples, cultures, or viable stock will remain in:

a. Fridge/Freezer

b. Incubators

11. A/BSL3 suite (hard ceiling) by gas or vapor. The suite holds 5 rooms that will need to be decontaminated, with total cubic feet of 6200 (ft3). There is a total of 20 ACH per hour.

a. Successful decontamination will be shown through Biological Indicators (BIs), which are to be provided to Texas Tech University Health Sciences Center El Paso ASAP.

b. Drains will also need to be decontaminated (method to be determined by vendor).

12. Removal and replacement of A/BSL3 HEPA filters, to include three pre-filters and three filters, for a total of 6. Vendor must utilize bag in/bag out procedure when removing filters.

13. Certification of four Class II Biosafety Cabinets (BSCs)-Model Nu 440-400 Type A2

14. HEPA filters within BSC will also need to be replaced, when necessary.

15. Removal of all equipment and materials used to seal off suite prior to decontamination.

Final Report and Supporting Documentation:

16. A final report must be provided to TTUHSCEP to include: the gas/vapor decontamination report (to include final BI results), calibration sheets, and certification reports (for BSC’s and ISO-rack).

17. All Remaining Campus Biosafety Cabinets (outside of BSL3 suite)

18. Test and certify 40 Class II Biosafety Cabinets and replace HEPA filters, as needed.

to include one B2.

19. Certification of twelve, Class I Animal Transfer stations and one animal bedding dump station.

i. HEPA filters will also need to be replaced, when necessary.

SECTION 6 PRICING SCHEDULE

Proposal of:

(Proposer Company Name)

Ref.: ASBL3 Decontamination Services

RFP No.: RFP 774-213940297

Having carefully examined all the specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the Services required pursuant to the above- referenced Request for Proposal upon the terms quoted below.

6.1 Pricing for Services Offered:

Please submit a detailed cost proposal that addresses each of the following items. Pricing should be based on firm, fixed rates for the duration of the contract term.

6.1.1 Pricing indicated by contract task, to include amount for annual escalation, as needed for both parts and labor.

Initial Period: March 1st, 2027 – August 31st, 2027

Optional Renewal Period #1: September 1st, 2027 – August 31st, 2028

Optional Renewal Period #2: September 1st, 2028 – August 31st, 2029

Optional Renewal Period #3: September 1st, 2029 – August 31st, 2030

Optional Renewal Period #4: September 1st, 2030 – August 31st, 2031

Optional Renewal Period #5: September 1st, 2031 – February 28th,2031

6.1.2 Shutdown/Decontamination of BSL3 Suite:

A B C Hourly Price for Labor

Hour Number of Technicians required

______ Hrs. _______ Hrs. ______ Hrs.

_____Techs _____Techs _____Techs Minimum Charge

6.1.3 Price for materials for securing, decontaminating, and verifying the readiness of BSL3

Suite $________).

% Increase A

B C

6.1.4 Price/Unit to Test and Certify (5) BSL3 suite $______________

Price to replace HEPA filters in each unit, as needed. Labor $ _______ A B C Price/Unit to Test and Certify

(5) BSL3 suite

Price to replace HEPA filters in each unit, as needed. (Labor)

6.1.5 Price/Unit to Test and Certify (1) one Techniplast ISO-rack $_________

Price/Unit to Test and Certify (1) one Techniplast ISO-rack

6.1.6 Price/unit for filters:

i. HEPA bank filters and pre-filters (3 each); $___________

ii. BSCII cabinet HEPA filters (5 total); $___________

iii. ISO rack filter (1); $___________

iv. PVC bags for bag-in/bag-out process. $___________

Price/unit for filters:

A B C

HEPA bank filters and pre-filters (3)

BSCII

cabinet HEPA filters (5 total);

ISO rack filter (1);

PVC bags for bag-in/bag-out process.

6.1.7 Campus Biosafety Cabinet Tests/ Certifications

i. Price/Unit to Test and Certify Class II Biosafety Cabinets $_____________

ii. Price for high efficiency HEPA Filters, if needed in Class II Biosafety Cabinets $____

A B C

Price/Unit to Test and Certify Class II Biosafety Cabinets

Price for high efficiency HEPA Filters, if needed in Class II Biosafety Cabinets

6.1.8 Animal Resource Center Station Certification:

i. Price/unit to test and Certify Transfer Hood Stations (13)

ii. Price per HEPA filter for transfer stations, if needed

Price/Unit to test and certify transfer hood stations (13)

Price per HEPA Filters, to transfer stations, if needed

6.1.9 Administrative Fees:

i. Administrative Fees, to include travel/per-diem, equipment shipping, report preparation, etc. (provide itemized fee proposal) $______

Administrative Fees

Inventory of Biosafety Cabinets and Animal transfer stations by facility:

1. Medical Sciences Building I (MSB1): (35) Bio-Cabinets: (Includes 4 in A/BSL3 suite)

a. Laboratory Animal Resource Center (LARC):

i. (12) animal transfer stations and

ii. (1) bedding dump station

2. Medical Sciences Building II (MSB2): (6) Bio-Cabinets

3. Medical Education Building (MEB): (3) Bio-Cabinets

TOTAL: 44 Biosafety Cabinets, 12 animal transfer stations and 1 bedding dump station

**For specific manufacturer and serial numbers for BSC’s needed to price filter replacements, see attachment A

6.1.10 As noted in the Service Specifications in Section 5.4 above, the term of the non- exclusive contract will be for a term ending on August 31, 2024, with the possibility of two renewal terms of one year each. Please state the percentage increase, if any, to be charged during the renewal term(s), if any, for the fees identified in Section 6.1.1.

6.1.11 Please provide details regarding your policy for client billable reimbursable expenses for travel (i.e., airfare, lodging, per diem). Please identify any additional expenses that you consider client reimbursable. If you intend to bill separately for copies, telephone services, delivery services, and other administrative charges, please itemize the unit costs for such items. No charges will be allowed for items not listed on your pricing schedule. Note:

as a State of Texas agency, TTUHSC EP adheres to the reimbursement guidelines established under the State’s travel regulations which are available at https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

Respectfully submitted, Proposer: ______________________

By: ____________________________ (Authorized Signature for Proposer)

Name: _________________________

Title: __________________________

Date: __________________________

SECTION 7 GENERAL TERMS AND CONDITIONS

The terms and conditions contained in the attached Agreement (ref. APPENDIX A) or, in the sole discretion of TTUHSC EP, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any agreement that results from this RFP. If Proposer takes exception to any terms or conditions set forth in the Agreement, Proposer will submit a list of the exceptions as part of its proposal. Proposer’s exceptions will be reviewed by TTUHSC EP and may result in disqualification of Proposer’s proposal as non-responsive to this RFP. If Proposer’s exceptions do not result in disqualification of Proposer’s proposal, then TTUHSC EP may consider Proposer’s exceptions when TTUHSC EP evaluates the Proposer’s proposal.

TERMS AND CONDITIONS LINK:

https://ttuhscep.edu/fiscal/businessaffairs/purchasing/_documents/TTUHSCEP_Purchase_O rder_Terms_and_Conditions.pdf

Appendix A

Sample Agreement

APPENDIX B EXECUTION OF OFFER

THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED AND RETURNED WITH PROPOSER'S PROPOSAL.

FAILURE TO COMPLETE, SIGN AND RETURN THIS EXECUTION OF OFFER WITH THE PROPOSER’S PROPOSAL MAY

RESULT IN THE REJECTION OF THE PROPOSAL.

1.1 By signature hereon, Proposer represents and warrants the following:

1.1.1 Proposer acknowledges and agrees that (1) this RFP is a solicitation for a proposal and is not a contract or an offer to contract;

(2) the submission of a proposal by Proposer in response to this RFP will not create a contract between TTUHSC EP and Proposer; (3) TTUHSC EP has made no representation or warranty, written or oral, that one or more contracts with TTUHSC EP will be awarded under this RFP; and (4) Proposer will bear, as its sole risk and responsibility, any cost arising from Proposer’s preparation of a response to this RFP.

1.1.2 Proposer is a reputable company that is lawfully and regularly engaged in providing the Services.

1.1.3 Proposer has the necessary experience, knowledge, abilities, skills, and resources to provide the Services.

1.1.4 Proposer is aware of, is fully informed about, and is in full compliance with all applicable federal, state and local laws, rules, regulations and ordinances.

1.1.5 Proposer understands (i) the requirements and specifications set forth in this RFP and (ii) the terms and conditions set forth in the Agreement under which Proposer will be required to operate.

1.1.6 If selected by TTUHSC EP, Proposer will not delegate any of its duties or responsibilities under this RFP or the Agreement to any sub-Supplier, except as expressly provided in the Agreement.

1.1.7 If selected by TTUHSC EP, Proposer will maintain any insurance coverage as required by the Agreement during the term thereof.

1.1.8 All statements, information and representations prepared and submitted in response to this RFP are current, complete, true and accurate. Proposer acknowledges that TTUHSC EP will rely on such statements, information and representations in selecting Supplier. If selected by TTUHSC EP, Proposer will notify TTUHSC EP immediately of any material change in any matters with regard to which Proposer has made a statement or representation or provided information.

1.1.9 PROPOSER WILL DEFEND WITH COUNSEL APPROVED BY TTUHSC EP, INDEMNIFY, AND HOLD HARMLESS TTUHSC EP, THE TEXAS TECH UNIVERSITY SYSTEM, THE STATE OF TEXAS, AND ALL OF THEIR REGENTS, OFFICERS, AGENTS AND

EMPLOYEES, FROM AND AGAINST ALL ACTIONS, SUITS, DEMANDS, COSTS, DAMAGES, LIABILITIES AND OTHER CLAIMS OF

ANY NATURE, KIND OR DESCRIPTION, INCLUDING REASONABLE ATTORNEYS’ FEES INCURRED IN INVESTIGATING, DEFENDING OR SETTLING ANY OF THE FOREGOING, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY

NEGLIGENT ACTS OR OMISSIONS OR WILLFUL MISCONDUCT OF PROPOSER OR ANY AGENT, EMPLOYEE, SUBSUPPLIER, OR

SUPPLIER OF PROPOSER IN THE EXECUTION OR PERFORMANCE OF ANY CONTRACT OR AGREEMENT RESULTING FROM THIS

RFP.

1.1.10 Pursuant to Sections 2107.008 and 2252.903, Government Code, any payments owing to Proposer under any contract or agreement resulting from this RFP may be applied directly to any debt or delinquency that Proposer owes the State of Texas or any agency of the State of Texas regardless of when it arises, until such debt or delinquency is paid in full.

1.2 By signature hereon, Proposer offers and agrees to furnish the Services to TTUHSC EP and comply with all terms, conditions, requirements and specifications set forth in this RFP.

1.3 By signature hereon, Proposer affirms that it has not given or offered to give, nor does Proposer intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with its submitted proposal. Failure to sign this Execution of Offer, or signing with a false statement, may void the submitted proposal or any resulting contracts, and the Proposer may be removed from all proposal lists at TTUHSC EP.

1.4 By signature hereon, Proposer certifies that it is not currently delinquent in the payment of any taxes due under Chapter 171, Tax Code, or that Proposer is exempt from the payment of those taxes, or that Proposer is an out-of-state taxable entity that is not subject to those taxes, whichever is applicable. A false certification will be deemed a material breach of any resulting contract or agreement and, at TTUHSC EP's option, may result in termination of any resulting contract or agreement.

1.5 By signature hereon, Proposer hereby certifies that neither Proposer nor any firm, corporation, partnership or institution represented by Proposer, or anyone acting for such firm, corporation or institution, has violated the antitrust laws of the State of Texas, codified in Section 15.01, et seq., Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the proposal made to any competitor or any other person engaged in such line of business.

1.6 By signature hereon, Proposer certifies that the individual signing this document and the documents made a part of this RFP, is authorized to sign such documents on behalf of Proposer and to bind Proposer under any agreements and other contractual arrangements that may result from the submission of Proposer’s proposal.

1.7 By signature hereon, Proposer certifies as follows:

"Under Section 231.006, Family Code, relating to child support, Proposer certifies that the individual or business entity named in the

Proposer’s proposal is not ineligible to receive the specified contract award and acknowledges that any agreements or other contractual arrangements resulting from this RFP may be terminated if this certification is inaccurate."

[Vendor] certifies this [Agreement] is not prohibited under Tex. Gov’t Code §2261.252(b) and agrees that if [Vendor’s] certification is or becomes untrue, this [Agreement] is void, and [Vendor] will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this [Agreement], including damages, whether under breach of contract, unjust enrichment, or any other legal theory; specific performance; and injunctive relief.

1.8 By signature hereon, Proposer certifies that (i) no relationship, whether by blood, marriage, business association, capital funding agreement or by any other such kinship or connection exists between the owner of any Proposer that is a sole proprietorship, the officers or directors of any Proposer that is a corporation, the partners of any Proposer that is a partnership, the joint venturers of any Proposer that is a joint venture or the members or managers of any Proposer that is a limited liability company, on one hand, and an employee of any component of The Texas Tech University System, on the other hand, other than the relationships which have been previously disclosed to TTUHSC EP in writing; (ii) Proposer has not been an employee of any component institution of The Texas Tech University System within the immediate twelve (12) months prior to the Submittal Deadline; and (iii) no person who, in the past four (4) years served as an executive of a state agency was involved with or has any interest in Proposer’s proposal or any contract resulting from this RFP (ref. Section 669.003, Government Code). All disclosures by Proposer in connection with this certification will be subject to administrative review and approval before TTUHSC EP enters into a contract or agreement with Proposer.

1.9 By signature hereon, Proposer certifies that in accordance with Section 2155.004, Government Code, no compensation has been received for its participation in the preparation of the requirements or specifications for this RFP. In addition, Proposer certifies that an award of a contract to Proposer will not violate Section 2155.006, Government Code, prohibiting TTUHSC EP from entering into a contract that involves financial participation by a person who, during the previous five years, has been convicted of violating federal law or assessed a penalty in a federal civil or administrative enforcement action in connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a result of Hurricane Rita, Hurricane Katrina, or any other disaster occurring after September 24, 2005. Pursuant to Sections 2155.004 and 2155.006, Government Code, Proposer certifies that Proposer is not ineligible to receive the award of or payments under the Agreement and acknowledges that the Agreement may be terminated and payment withheld if these certifications are inaccurate.

1.10 By signature hereon, Proposer certifies its compliance with all federal laws and regulations pertaining to Equal Employment

Opportunities and Affirmative Action.

1.11 By signature hereon, Proposer represents and warrants that all products and services offered to TTUHSC EP in response to this RFP meet or exceed the safety standards established and promulgated under the Federal Occupational Safety and Health Law (Public Law 91-596) and the Texas Hazard Communication Act, Chapter 502, Health and Safety Code, and all related regulations in effect or proposed as of the date of this RFP.

1.12 Proposer will and has disclosed, as part of its proposal, any exceptions to the certifications stated in this Execution of Offer. All such disclosures will be subject to administrative review and approval prior to the time TTUHSC EP makes an award or enters into any contract or agreement with Proposer.

1.13 TEXAS EXECUTIVE ORDER NO. GA-48

Pursuant to Executive…