RFP # 717-25-740 Central Plant Cooling Tower Basin & Gearbox

Texas Southern University (TSU) has issued Request for Proposals (RFP #717-25-740) for a comprehensive Central Plant Cooling Tower Basin & Gearbox maintenance project. The solicitation seeks a qualified contractor to perform a two-phase maintenance program involving an initial cleaning and repair of cooling tower equipment, followed by a three-year maintenance contract. The project encompasses detailed equipment inspections and maintenance for four basin cells, including evaluating oil seals, gear reducers, motor bearings, fan bolts, and filtration systems. Evaluation of proposals will be conducted using a weighted scoring system: 30% for pricing, 30% for solutions/deliverables, 20% for firm capability, 10% for personnel qualifications, and 10% for firm experience. Key dates include a pre-bid meeting scheduled for September 30, 2025, with proposal submissions due by October 21, 2025. Technical specifications include detailed engineering drawings and product specifications for cooling tower components such as cellular drift eliminators, film fill media, and structural elements. Proposers must submit comprehensive documentation, including a flash drive version of their proposal.

The RFP includes a Historically Underutilized Businesses (HUB) subcontracting goal of 22% participation, indicating a preference for diverse vendor engagement. Vendors must comply with state procurement regulations, including provisions for E-Verify system usage, drug-free workplace requirements, and prioritizing Texas-produced products when possible. Contractors will need to demonstrate compliance with various state and federal requirements, including certifications regarding antitrust laws, tax compliance, and potential conflicts of interest. While a specific award value is not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant investment in cooling tower infrastructure maintenance. The project documents include technical specifications from manufacturers like Brentwood Industries, indicating potential equipment integration requirements. Proposers must be prepared to work within TSU's specified terms and conditions, which include provisions for payment within 30 days of uncontested invoices and potential contract extensions up to three months.