RFP# 7130-26-EUA - LP&L Contract Life Cycle Management Software Solution

Lubbock Power & Light (LP&L), a municipal electric utility in Lubbock, Texas, is requesting proposals for a Contract Life Cycle Management (CLM) software solution with proposals due August 11, 2026, at 2:00 p.m. CST. A non-mandatory pre-proposal conference is scheduled for July 23, 2026, at 9:00 a.m. CST via Microsoft Teams (confirmation required by July 22 at 5:00 p.m. CST).

The scope is a comprehensive CLM platform supporting LP&L's Legal Team and Contract Administration with centralized contract repository, automated workflows, document management, reminders, reporting tools, and role-based access. The system must manage 50,000 to 100,000 historical documents. Offerors must demonstrate a minimum of five years' experience in business and product deployment, documented experience with municipalities and local government entities, and provide references from comparable projects.

All proposals must include one original signed paper copy and one PDF on flash drive. Offerors must provide insurance certificates meeting Commercial General Liability ($1 million/$2 million), Professional Liability ($1 million/$2 million), and Workers Compensation statutory limits, along with non-collusion affidavits, suspension and debarment certifications, and compliance verifications regarding boycotts of Israel and energy companies, discrimination against firearm entities, and foreign ownership restrictions. All proposal preparation and submission costs are the responsibility of the offeror.

Evaluation criteria are System Features (30%), Offeror Qualifications (20%), Cybersecurity (15%), Architecture (15%), Training & Support (10%), and Cost (10%). Lowest price does not guarantee award. The contract term is three years with options to renew for two additional one-year periods. Expected award date is September 15 or October 20, 2026. LP&L reserves the right to accept or reject any proposal and designate one or more vendors. Questions are due July 30, 2026, at 5:00 p.m. CST.