RFP 6252 Gasoline and Diesel Fuel
Closed State & local contract opportunity Posted
- Solicitation number
- RFP 6252 GASOLINE AND DIESEL FUEL
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from ventura.bonfirehub.com. Updated .
About this opportunity
County of Ventura is soliciting proposals for gasoline and diesel fuel supply on a scheduled and on-demand basis for County operations and participating agencies under RFP 6252, with proposals due June 22, 2026 at 3:00 p.m. and questions due June 8, 2026.
The County estimates annual fuel consumption of approximately 2.02 million gallons across four product categories: regular unleaded (941,000 gallons), midgrade unleaded (183,000 gallons), diesel fuel (355,800 gallons), and dyed diesel fuel (540,900 gallons). Deliveries are required to approximately 60 locations throughout Ventura County, ranging from small maintenance facilities with 300-gallon tanks to large operations with 20,000 to 40,000-gallon capacities. Standard delivery time is 36 hours from order receipt. The County's historical annual spending was $4.6 million, though the County makes no guarantee volumes will continue at historical levels.
The contract term is three years with options to renew for up to two additional one-year periods, subject to board appropriation and mutual consent. Pricing shall be indexed to the Thursday Unbranded OPIS LA Early Day average price for Los Angeles refineries (PAD 4/5), with vendors quoting a fixed discount or increase in cents per gallon. Freight is invoiced separately; vendors must provide distinct delivery charges for Ventura County and Santa Barbara County. All deliveries are F.O.B. Destination with temperature correction applied per industry standards. Payment terms are Net 30 days with early payment discounts considered in evaluation.
Offerors must be skilled and regularly engaged in fuel supply services and demonstrate financial stability through two years of financial statements, three client references from similar projects within the past three years, and proof of fuel supply commitments. Required insurance includes general liability ($1 million combined single limit), commercial auto liability ($1 million CSL), workers' compensation, and professional liability ($1 million). Vendors must submit a detailed Business Continuity Plan addressing disaster response, 24/7 emergency contact protocols, redundant communication, and mobile fueling deployment capabilities. Vendors must provide two OPIS newsletter subscriptions to the County and hold valid California business licensing. A mandatory pre-award meeting between contractor and County representatives will be held at a County site before work commencement in Fall 2026. Award is anticipated in August 2026. Questions are directed to Michelle Larios, Buyer, via the Messages tab at https://ventura.bonfirehub.com.
Opportunity text
Introduction/Purpose The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide Gasoline and Diesel Fuel for the County of County and other participating agencies. Proposals shall be due no later than 3:00 p.m. on June 22, 2026 for the furnishings of annual gasoline and diesel fuel requirements for the County in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof. Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents to include the furnishing of all fuel, transportation, labor, supervision, equipment and any other items of expense necessary to provide gasoline and diesel fuel. Background Agency County operates on fiscal year basis (July 1 through June 30). Spending for the last fiscal year was $4,600,000 for the County of Ventura only. These figures are based on historical data and in publishing these figures, the County makes no guarantee that these volumes will continue over the course of the contract term. Currently, services are provided on a scheduled or on-demand basis throughout the county. Action Dates The following is an outline of the anticipated schedule for the proposal review and contract award. Issue Request for Proposal (RFP) May 28, 2026 Last day for questions June 8, 2026 Proposals Due June 22, 2026 Evaluation-award August 2026 Start Work Fall 2026 The Contractor shall not commence work until a meeting between representatives of the contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change. Questions Regarding RFP All questions concerning this Proposal may be directed to Michelle Larios, Buyer, under "Messages" tab of the solicitation online at: https://ventura.bonfirehub.com.
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