3-Addendum1 6000002727.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

March 12, 2025

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL FIRE PROTECTION

FIELD INSPECTION (SMALL BUSINESS ENTERPRISES) SERVICES AS

REQUESTED ON A “CALL-IN” BASIS FOR A FOUR-YEAR TERM (RFP#

6000002727) – ADDENDUM #1

Dear Sir or Madam:

The following is a question from a Request for Proposals (RFP) recipient. The question and the corresponding Port Authority of New York and New Jersey (the Authority) answer is provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the presentation from the March 11, 2025, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s presentation for your reference.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on March 20, 2025.

If you have any questions, please contact Ms. Amira Willis at amwillis@panynj.gov.

mailto:amwillis@panynj.gov

Email 1 ssen@lozierinc.com 2 joek@codeconsultants.com 3 sshort@mpengs.com 4 vmakarovskiy@lozierinc.com 5 maher@jpclengineering.com 6 stan.lasiychuk@scengineerspc.com 7 jwladyka@eti-consultants.com 8 Seif.Chowdhury@scengineerspc.com 9 rjewett@siengineering.com 10 d.jean@sepcus.com 11 ffatima@infotrancorp.com 12 inayee@infotrancorp.com 13 lmedina@mpengs.com 14 george.asimenios@scengineerspc.com 15 maryam@jpclengineering.com 16 jgarcia@mpengs.com 17 kgrubb@siengineering.com 18 dpatel@haiderengineering.com 19 asaber@jpclengineering.com 20 ikhristidi@mpengs.com

PERFORMANCE OF EXPERT PROFESSIONAL FIRE

PROTECTION FIELD INSPECTION (SMALL BUSINESS

ENTERPRISES) SERVICES AS REQUESTED ON A

“CALL-IN” BASIS FOR A FOUR-YEAR TERM "CALL-

IN" BASIS FOR FOUR-YEARS

RFP# 6000002727

Pre-Proposal Attendance Sheet from March 11, 2025 mailto:rjewett@siengineering.com

PERFORMANCE OF EXPERT PROFESSIONAL FIRE

PROTECTION FIELD INSPECTION (SMALL BUSINESS

ENTERPRISES) SERVICES AS REQUESTED ON A

“CALL-IN” BASIS FOR A FOUR-YEAR TERM "CALL-

IN" BASIS FOR FOUR-YEARS

RFP# 6000002727

Pre-Proposal Attendance Sheet from March 11, 2025

PERFORMANCE OF EXPERT PROFESSIONAL

FIRE PROTECTION FIELD INSPECTION

(SMALL BUSINESS ENTERPRISES) SERVICES

AS REQUESTED ON A “CALL-IN” BASIS FOR A

FOUR-YEAR TERM

(RFP# 6000002727)

Pre-Proposal Presentation to SBE Firms

03-11-25 – 12:00 P.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Amira Willis, Solicitation Manager

AGENDA

Welcome – Amira Willis, Solicitation Manager | Procurement

Office of Diversity, Equity & Inclusion – Ocean Stokes, Compliance Manager| Business Diversity

Scope of Service Highlights – Stanley Palmaka, Supervising Engineer | Materials Engineering Unit

Insurance Requirements – Joseph Chvasta, Principal Risk Analyst | Risk Financing

Procurement Process – Amira Willis, Solicitation Manager | Procurement

Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Ocean Stokes – Compliance Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by Service- Disabled Veteran Owner(s)

• Letter or documentation issued by Veteran Affairs showing SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d) Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

Establish transparent processes for pre-qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICES

Stanley Palmaka – Supervising Engineer Protective Coatings and

Passive Fire Protection

What We Do

Provide Quality Assurance Inspection and Testing

• To ensure materials used meet requirements specified in the contract documents

• We conduct investigations and testing to ensure successful construction materials are incorporated into Port Authority Specifications

Materials Engineering Unit:

Scope of Services

• Document field findings based on approved submittals via witnessed inspection or destructive testing

• Inspection protocol is based on IBC or local BC which is based on ASTM E2174 Through Penetrations or E2393 Joint Firestopping

• Always inspect beyond the minimum requirement

• Daily Inspection report submissions

• Non-Conformance Reports or Punch List for deviations

• No news is good news

Firestopping

Scope of Services

• Document field findings based on approved submittals via witnessed inspection

• Inspection protocol is based on AWCI Technical Manual 12-A (Spray-Applied

Cementitious) and 12-B (Intumescent thin film)

• ASTM E736 (Bond Strength) and ASTM E605 (Thickness & Density) for 12-A

Spray-Applied Cementitious

• SSPC-PA2 Procedure for Determining Conformance to Dry Coating Thickness

Requirements for Intumescent thin film for 12-B (Intumescent thin film)

• Daily Inspection report submissions

• Punch List for deviations or Non-Conformance Reports

• No news is good news

Fireproofing

INSURANCE REQUIREMENTS

Joseph Chvasta, Principal Risk Analyst

Insurance Requirements

Commercial General Liability

$2 million

Automobile Liability

$2 million

Workers Compensation Statutory

$1 million EPL

Professional Liability

$1 million

Insurance Requirements

Clause Description

Additional Insured This endorsement adds coverage for the Port Authority and other entities as required by contract.

Primary & Non-Contributory This clause stipulates the order in which multiple policies triggered by the same loss are to respond.

Waiver of Subrogation This clause acknowledges that an insurer has no right of recovery against a third party after it has paid a loss on behalf of its insured.

Cross-liability/ Severability of Interests

This clause allows each insured party to be treated individually in the event of a loss.

Immunity Clause The Port Authority enjoys certain immunities as a public entity.

This clause requires that you obtain approval before asserting this in any way.

30-Day Notice of Cancellation This clause ensures that the Port Authority receives advance notice of a pending cancellation.

PROCUREMENT PROCESS

Amira Willis, Solicitation Manager

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. MBE/WBE/SDVOBs Participation Plan

5. Cost – Multiplier(s) and Salary Schedule or Attachment D – Compensation

6. Conflict of Interest

7. Standard Agreement

8. Attachment A – Scope of Work

9. Attachment B – Terms of Discussion 10.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!