RFP 6 Copiers

Northwest Senior and Disability Services, located in Salem, Oregon, is seeking proposals for the procurement of six commercial copiers through a Request for Proposals (RFP) issued for Marion County. The procurement specifically requires one copier with a speed range of 70-85 pages per minute (ppm) and five copiers with a speed range of 50-65 ppm. Required copier features include stapling, hole punching, sorting, printing, scanning, and faxing capabilities, with the ability to handle a minimum of 5,000 sheets of paper. The copiers must be new and installed at four different locations in northwest Oregon by June 30th, though this timeline is negotiable due to potential supply chain issues. Proposals are due by the close of business on May 27, 2022, and will be comprehensively evaluated based on several key criteria: safety, features, cost, warranty, maintenance contract, reliability, and ease of use for employees. The RFP explicitly states that lease programs will not be considered, with a preference for "Price Per Page" pricing models over monthly plans.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations, though the contractor is responsible for determining appropriate specifications and any potential constraints on the requested goods. No incumbent vendors or current contractors are mentioned in the documentation. While a specific budget range is not disclosed, the procurement involves six commercial copiers with specific technical requirements. The contract award will be made to the vendor who best meets the evaluation criteria, with Northwest Senior and Disability Services reserving the right to reject any and all proposals. The procurement is specifically for Marion County, targeting the northwest Oregon region, and focuses on acquiring high-performance copiers to support the agency's operational needs. The document emphasizes that potential vendors must carefully consider the technical specifications, installation requirements, and comprehensive evaluation criteria when preparing their proposals.