RFP-47-19 Design/Build Photovoltaic Project Carrollton

The Commonwealth of Kentucky Department for Facilities and Support Services, Division of Engineering and Contract Administration, has issued Request for Proposal RFP-47-19 for a design-build photovoltaic project at the Carrollton Readiness Center in Carroll County, Kentucky. The project requires design and installation of a grid-tied roof-mounted photovoltaic (PV) system producing a minimum of 41,800 kWh annually, with inverters rated at minimum 30KW AC and 35.1KW DC. Additional project requirements include replacing all exterior luminaires with LED fixtures requiring no more than half the current wattage and replacing interior luminaires with LED fixtures at various specifications depending on location. The pre-proposal meeting was held on August 29, 2018, at 10:30 AM at the project site, with proposals due September 12, 2018, by 3:00 PM Eastern Daylight Time. Substantial project completion is required by February 21, 2019 (150 calendar days), with final completion by March 23, 2019. The selection committee will meet September 17, 2018, with a notice of intent to award on September 18, 2018. Evaluation will be conducted on a 100-point scale, with 50 points for technical and qualifications proposals, and 25 points each for guaranteed maximum price (GMP) and GMP per kilowatt AC rating.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The design-build budget is capped at a maximum not-to-exceed amount of $165,000, with proposals exceeding this amount subject to disqualification. Bidders must include a 5% response guarantee (bid bond), and successful bidders must furnish performance and payment bonds equal to 100% of the contract sum. Contractors must maintain comprehensive insurance, including $1,000,000 commercial general liability, $500,000 automobile liability, workers' compensation as required by Kentucky law, and professional liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate for design professionals. Liquidated damages are specified at $1,000 per day for delays in substantial completion and $500 per day for delays in final completion. The project will be located at the Carrollton Readiness Center at 1828 Highway 227, Carrollton, Kentucky 41008, and involves upgrading an existing military facility's electrical and solar infrastructure.