RFP 27-808 Athletic Fields and Track Maintenance Services

DeKalb County School District is requesting proposals for athletic fields and track maintenance services across approximately 138 schools serving over 91,000 students, with proposals due October 8, 2026 at 2:00 p.m. via IonWave and a mandatory pre-proposal conference on September 17 at 11:00 a.m. via Microsoft Teams.

The scope encompasses comprehensive maintenance of natural turf, artificial turf, running tracks, and associated athletic infrastructure including high school and middle school football fields, baseball and softball fields, practice fields, and multipurpose athletic fields distributed across multiple geographic service areas. The contractor is responsible for all labor, supervision, equipment, materials, transportation, and overhead costs under a performance-based agreement with fixed monthly pricing for routine services and unit pricing for optional services. All proposals must demonstrate compliance with performance standards, maintenance frequency matrices, and Key Performance Indicators as outlined in the Scope of Work.

The initial contract term is one year from final execution with the potential for up to four one-year extension options contingent upon DCSD's offer and DeKalb County Board of Education approval. Services begin in January 2027. Mandatory site visits occur September 18, 2026 at Arabia Mountain High School. Questions are due September 24, 2026 at 12:00 p.m. A virtual public acknowledgement is scheduled for October 8 at 3:00 p.m.

The contractor must maintain Commercial General Liability of $1 million per occurrence and $2 million aggregate, Commercial Umbrella Liability of at least $2 million, Professional Liability of $2 million, and Workers Compensation at statutory limits. Background checks at $45.00 per individual are required for all personnel. Compliance with the Georgia Illegal Immigration Reform and Enforcement Act of 2011 is mandatory. DCSD reserves the right to make multiple awards and to add or remove facilities throughout the contract term. Award is contingent upon Board of Education approval and available funding.