RFP # 27-16, Concession Operations at Henry County Aquatic Center and Water Park - Annual Contract

Henry County Government is requesting proposals to operate and manage food and beverage concessions at the Henry County Aquatic Center and Kensley Grace Water Park under RFP #27-16, with proposals due October 6, 2026, and a non-mandatory pre-proposal conference and site visit on September 15, 2026.

The scope spans two concession locations: an outdoor concession at the Water Park operating May 22–September 6, 2027 (Monday–Sunday, with hours varying 10:00 AM–3:00 PM weekdays and 11:00 AM–7:00 PM Wednesday–Saturday, 1:00 PM–5:00 PM Sunday), and an indoor concession at the Aquatic Center operating year-round during scheduled special events, swim meets, and rentals January 16–November 14, 2027 (8:00 AM–8:00 PM Monday–Friday, 10:00 AM–5:00 PM Saturday, closed Sundays). The vendor furnishes all labor, materials, equipment, and services and must operate on a self-sustaining basis with no county financing or subsidies. Menu items require county approval; alcoholic beverages are prohibited. The vendor must maintain current health department permits and commercial general liability insurance with minimum limits of $1 million per occurrence and $2 million general aggregate, plus workers' compensation insurance at Georgia statutory limits. All employees must pass state and federal criminal background checks at no cost to the County.

Compensation is structured as a revenue-sharing model with the vendor paying Henry County a percentage of gross sales (excluding state sales tax) on a bi-weekly basis, accompanied by verified sales reports. The initial contract term is one year from execution, with options for two additional one-year renewals; renewal decisions occur 60 days prior to expiration.

Evaluation weighs qualifications and relevant experience (35 points), experience and availability of key staff (25 points), methodology and technical approach (35 points), and cost proposal (5 points), with possible additional points if an oral presentation is requested. Proposals may be submitted by mail, common carrier, in person, or electronically through the County's eProcurement Portal; emailed or faxed submissions will not be considered.