RFP #27-06, Groundwater/Methane Gas Monitoring Services - Annual Contract

Henry County, Georgia is requesting proposals for groundwater and methane gas monitoring services at two closed municipal solid waste landfills (West Asbury Road Phase II and Old Windy Hill) under RFP #27-06, with proposals due September 10, 2026 at 3:00 PM local time. A local-vendor preference applies where qualifying vendors are within five percent of the low out-of-county bid, though this preference does not apply to bids exceeding $100,000.

The scope requires two annual groundwater and surface water assessment and detection monitoring events at West Asbury Road with laboratory testing and statistical analysis; quarterly methane gas monitoring at West Asbury Road (17 wells and 2 on-site structures); condensate sampling and analysis as needed; and monthly methane gas monitoring at Old Windy Hill (21 wells and 15 facility structures or components) until the Georgia Environmental Protection Division determines methane no longer presents an environmental threat, upon which monitoring transitions to quarterly. The contractor furnishes all labor, materials, equipment, tools, and required laboratory testing.

The initial contract term is one year from execution, with options to renew for two additional one-year periods; renewal decisions are made 60 days prior to expiration. Pricing must be F.O.B. destination, Henry County, Georgia, and remain firm for the contract period. Requests for price increases require written submission 60 days prior to renewal and Board of Commissioners approval. This is a unit-price contract with no minimum or maximum quantity requirements.

Evaluation criteria are qualifications and relevant experience (35 points), experience and availability of key staff (25 points), methodology and technical approach (35 points), and cost proposal (5 points), with a possible additional 15 points from an oral presentation. Cost scoring is low conforming (5 points), within 5 percent of low (3 points), within 7 percent of low (2 points), or all others (1 point). Henry County reserves the right to negotiate with the highest-ranked proposer and, if negotiations fail, with the second-ranked proposer.

Clarification request deadline is August 27, 2026 at 3:00 PM. The first addendum deadline is September 3, 2026 at 3:00 PM. Vendors are encouraged to visit jobsites; contact Mati Croft at 770-288-7648 or 470-367-7891 to schedule. The contractor must maintain workers' compensation, commercial general liability, automobile liability, and professional liability insurance with specified minimum coverage, provide evidence within five days of contract execution, and comply with Georgia Security and Immigration Compliance Act requirements and E-Verify authorization. Small, local, veteran-owned, disadvantaged business enterprise, and female-owned businesses are encouraged to participate.