RFP #27-01, Employee Benefit/Consulting Broker Services

Henry County, Georgia is requesting proposals for Employee Benefit Consulting/Broker Services under RFP #27-01, with proposals due August 11, 2026 at 3:00 PM local time. All proposers must hold a current and valid occupational license from the State of Georgia and provide proof of Errors and Omissions coverage prior to award.

The scope encompasses comprehensive benefit program services including analysis of the current benefits package, evaluation and comparison of insurance plans, carrier relationship management, Section 125 Cafeteria Plan administration, COBRA and HIPAA compliance assistance, benefit communications development, employee call center support, eligibility change processing, and ongoing monitoring and advisory services.

Pricing accounts for only 5 of 100 evaluation points: low conforming proposals receive 5 points; proposals within 5 percent of the low proposal receive 4 points; proposals within 7 percent receive 2 points; all others receive 1 point. The remaining 95 points are weighted as follows: qualifications and relevant experience (35 points), experience and availability of key staff (30 points), and methodology and technical approach (30 points). The County may award up to an additional 15 points for oral presentations at its discretion.

Required insurance includes workers compensation at Georgia statutory limits, commercial general liability of $1 million per occurrence, professional liability of $1 million, and errors and omissions coverage of $1 million. The contract term will be determined after review of the successful consultant's proposed timeline. The County reserves the right to negotiate fees and scope of services with the highest-ranked proposer and, if negotiations fail, with the second-ranked proposer.

Questions are due July 28, 2026 at 3:00 PM. The first addendum deadline is August 4, 2026 at 3:00 PM. Proposals must be submitted to the Henry County Purchasing Department at 140 Henry Parkway, McDonough, Georgia 30253 or through the County's eProcurement Portal; mailed, emailed, or faxed submissions will not be accepted. Proposers must acknowledge all applicable addenda and complete all required forms including the Georgia Security and Immigration Compliance Act Affidavit, Bid Authorization Affidavit, and Non-Conflict of Interest certification, or face disqualification. Award recommendations will be made to the Board of Commissioners within 60 days of proposal opening.