RFP # 26003 On-call Emergency Debris Monitoring Services

The Unified Government of Athens-Clarke County (ACCUG) is seeking competitive proposals for RFP # 26003, an On-Call Emergency Debris Monitoring Services contract for the Solid Waste Department. The procurement is designed to provide comprehensive disaster response services, including overseeing debris removal operations, managing debris management sites, collecting and processing data, and assisting with recovery efforts during and after emergency events. Proposers must demonstrate expertise in emergency response, with evaluation criteria heavily weighted toward technical capabilities: staff qualifications will receive 35 points, project understanding and technical approach 25 points, and references/past performance 25 points. The cost proposal comprises the remaining 15 points. A mandatory pre-proposal conference is scheduled for August 14, 2025, at 10:00 AM ET, with proposal submissions due by 2:00 PM ET on September 4, 2025. Successful contractors must provide comprehensive debris monitoring services, including load site monitoring, site management, data collection, and recovery support across multiple potential emergency scenarios.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with Georgia Security & Immigration Compliance requirements and E-Verify regulations, and provide comprehensive insurance coverage including workers' compensation, commercial general liability, and automobile liability. The Unified Government of Athens-Clarke County will be listed as an additional insured on all policies. The estimated project range is approximately $500,000.00, with the contract initially structured for one year and potential extensions for four additional one-year terms. Bidders must submit mandatory documentation, including a proposal form, addenda acknowledgment, immigration compliance affidavit, and a detailed price proposal schedule. The contract is designed to supplement local government resources during potential weather-related or man-made disasters, providing flexible emergency response capabilities for Athens-Clarke County.