RFP 260017 Harlandale ISD IP Based Public Address/Intercom/Bell Systems (HHS & MHS)

Harlandale Independent School District (HISD) in Bexar County, Texas, is issuing Request for Proposal (RFP) 260017 for the design, furnishing, installation, programming, testing, training, and commissioning of a complete IP-based Public Address (PA), intercom, and bell scheduling system for two high school campuses: Harlandale High School and McCollum High School. The comprehensive procurement requires vendors to deliver a fully integrated solution encompassing headend equipment, servers or appliances, software licensing, amplifiers, controllers, digital signal processors, paging stations, speakers, mounts, backboxes, cables, terminations, accessories, labeling, configuration, testing, commissioning, technical documentation, and staff training. The system must provide audio coverage throughout all campus areas including classrooms, hallways, offices, cafeterias, gymnasiums, libraries, and exterior gathering spaces. Vendors must submit pricing under two installation approaches: Option 1 (Full Turnkey Installation) and Option 2 (District Provided Cabling/Vendor Installation at Terminated Ends), with separate pricing for approximately 370 standard cabling drops and 90 armored cabling drops, broken out individually by school with combined totals and unit pricing for each line item. A mandatory site walkthrough is scheduled for Thursday, April 23, 2026, at 9:00 AM CT, beginning at McCollum High School (500 W Formosa Boulevard, San Antonio, TX 78221) and continuing immediately to Harlandale High School (114 E. Gerald Avenue, San Antonio, TX 78214), with late arrivals not permitted. Vendor questions are due by Tuesday, April 28, 2026, at 9:00 AM CT, with an addendum response issued May 5, 2026, and sealed proposals must be uploaded to the Bonfire Portal and finalized by Monday, May 11, 2026, at 9:00 AM CT. Award evaluation criteria include pricing (30 points), bidder's ability to complete installation by Monday, August 3, 2026 (10 points), vendor reputation (15 points), quality of goods and services (15 points), extent to which services meet District needs (10 points), vendor's past relationship with HISD (10 points), long-term cost considerations (5 points), and other factors such as safety record and litigation history (5 points).

No set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information has been identified for this procurement. The RFP contains no specified funding source limitations or federal funding restrictions, though vendors must comply with EDGAR certifications where federal funds are expended and meet all federal, state, and local prevailing wage standards and regulatory requirements. HISD reserves the right to award the bid to multiple vendors and select a hybrid cabling solution if determined to be in the District's best interest. Vendors must provide proof of insurance meeting specified coverage requirements, and no price increases are permitted during the quoted term, though prices may be lowered based on market conditions. The contract is structured as a one-time purchase with no specified renewal options. While no explicit budget range or award value has been disclosed in the available documentation, the comprehensive scope of work across two high school campuses with approximately 460 total cabling drops, complete system integration, and required installation by early August 2026 indicates a significant capital procurement project.