RFP 26-714 Synthetic Sports Flooring Services

The DeKalb County School District (DCSD) in Georgia issued RFP 26-714 on January 29, 2026, soliciting qualified vendors to provide comprehensive synthetic sports flooring services across the district's facilities. The procurement encompasses repair, replacement, and installation of flooring systems for gymnasiums, multipurpose athletic spaces, fitness centers, and specialty performance areas serving 77 elementary schools, 19 middle schools, 22 high schools, 8 charter schools, 12 specialized learning centers, and 5 athletic stadiums. Deliverables include scheduled capital improvement projects, urgent and emergency repairs, and special facility upgrades under a turnkey service delivery model with all labor, materials, tools, equipment, supplies, personnel, insurance, travel, and overhead costs included with no add-on charges permitted. Qualified contractors must submit audited financial statements or tax returns for 2023 and 2024, a valid Georgia business license, and a Certificate of Insurance meeting specific requirements: $1,000,000 per occurrence/$2,000,000 annual aggregate general liability coverage and $2,000,000 per claim professional liability coverage. The evaluation criteria weightings are as follows: firm overview (20 points), scope of services (35 points), relevant experience and expertise (20 points), professional references (10 points), and cost proposal (15 points). Critical deadlines include a mandatory question submission deadline of February 13, 2026, at 12:00 PM EST, with Q&A responses posted by February 20, 2026, at 4:30 PM EST; an optional virtual pre-proposal conference on February 10, 2026, at 11:00 AM EST via Microsoft Teams; and a proposal submission deadline of February 26, 2026, at 2:00 PM EST via the IonWave electronic portal, with virtual public acknowledgement scheduled for the same day at 3:00 PM EST. Contract services are expected to commence in June 2026, with an initial one-year term followed by up to four optional one-year extensions contingent upon DCSD Board of Education approval and fiscal year funding availability, and pricing must remain firm throughout the entire contract term.

All contractors and their employees must comply with Georgia's Illegal Immigration Reform and Enforcement Act of 2011 through E-Verify registration and completion of required notarized affidavits; however, no specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are referenced in the solicitation documentation. No incumbent vendors or existing contractor information is provided in the available procurement materials. The solicitation does not indicate any existing infrastructure, technology platforms, or systems requiring integration beyond submission via the IonWave electronic portal. No specific award value or budget range is disclosed in the RFP documentation, with pricing to be submitted on DCSD's designated Cost Proposal Form as part of the evaluation process. DCSD reserves the right to accept or reject any proposal, make multiple awards, request best and final offers, or cancel the procurement for convenience with three business days' notice, and all contracts are subject to Board of Education approval and fiscal year funding limitations operating on a July 1 through June 30 budget cycle.