3_ RFP_26_35_Attachment C.pdf
PDF 214 KB Posted
- Solicitation number
- PE-62600-NONST-2026-000000135
- Issued by
- Chatham County, Georgia
About this file
This is a sample evaluation score sheet for RFP #26-35, issued by the Board of Public Education for the City of Savannah and the County of Chatham, for Educational Materials and Supplies with catalog discounts across instructional, art, media center, medical, music/theatre, physical education/athletics, and science categories under an annual contract. The evaluation document outlines the scoring methodology for both technical and fee-based proposals, which are to be submitted separately through the District's electronic procurement platform, Bonfire. The document does not specify response dates, due dates, site visits, bidder meetings, award dates, or contract term and renewal options.
The evaluation framework allocates 60 points to the technical proposal, which includes business profile (unscored), experience and qualifications (10 points), and project understanding and methodology (50 points). The remaining 40 points are assigned to catalog discount offerings, with scoring categories including average catalog discount percentage (15 points), shipping charges (15 points), discount period validity ranging from two to five years (5 points), and guaranteed delivery periods of 21 calendar days or less (5 points). The average catalog discount is calculated by averaging the lowest and highest discount percentages offered, with scoring bands ranging from less than 20 percent (1 point) to over 50 percent (15 points). Shipping options are scored from no free shipping (1 point) to free shipping with no minimum order requirement (15 points). The total possible score across both technical and catalog discount proposals is 100 points.
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Other files
| File | Type | Posted |
|---|---|---|
| 1_ RFP26_35 Solicitation Document.pdf | ||
| 2_ RFP 26_35 Attachment B Sample Contract.pdf |
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Text version
RFP 26-15 Educational Materials and Supplies - Catalog Discounts for Instructional, Art, Media Center, Medical, Music/Theatre, P.E./Athletics, and Science (Annual Contract).
BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM
RFP #26-35 – Attachment C
SAMPLE EVALUATION SCORE SHEET
This Attachment C provides a sample evaluation score sheet that will be used to evaluate technical proposals and sealed fee proposals. Technical proposals and sealed fee proposals should be separately submitted through the District’s electronic procurement platform, Bonfire.
Office Supplies Catalog Discount
CRITERIA: T0TAL
POSSIBLE
POINTS:
SCORE: COMMENTS:
Business Profile:
Business Organization
Business Information Account Representation
Customer Service Service Center Location
Organizational Changes Agreement Terminations
Not Scored
N/A
TO BE COMPLETED BY DISTRICT STAFF ONLY
Experience and Qualifications:
Experience (5 points) Client Base (2 points)
Vacations/Absences (Not scored) References (3 points)
Litigation History (Not Scored)
Project Understanding and Methodology:
Compliance with Specifications (1 point)
Ordering Process (10 points) Flow chart (1 point)
Standard Operating Procedures (4 points) Back to School Start Up Orders (4 points)
New School/Facility Opening Orders (4 points) PunchOut Capabilities (4 points)
Delivery of Goods (4 points) Invoicing & Statements Policy (5 points)
Return Policy/Incorrect Orders/ Invoice Discrepancies/ Problem Resolution (5 points)
Technology and Report Capabilities (3 points) Programs (4 points)
Additional Services (1 point) Exceptions (Not Scored)
District Responsibilities (Not Scored) Limitation to Services (Not Scored)
Other Relevant Facts/Information:
Not Scored
N/A
TOTAL TECHNICAL PROPOSAL
AVERAGE CATALOG DISCOUNT OFFERED:*
Less than 20% (1 Point)
20% to 30% (7 Points) 30% to 40% (9 Points)
40% to 50% (12 Points) Over 50% (15 Points)
SHIPPING CHARGES:
No Free Shipping (1 Point)
Free Shipping w/ orders over $200 (7 Points) Free Shipping w/ orders over $100 (10 Points) Free Shipping with order over $50 (12 Points)
RFP 26-15 Educational Materials and Supplies - Catalog Discounts for Instructional, Art, Media Center, Medical, Music/Theatre, P.E./Athletics, and Science (Annual Contract).
Free Shipping- No Minimum Order (15 Points)
DISCOUNT PERIOD OFFERED:
Valid for 2 years (2 Points) Valid for 3 years (3 Points) Valid for 4 years (4 points) Valid for 5 years (5 Points)
GUARANTEED DELIVERY PERIOD
(NOT TO INCLUDE BACKORDER PERIOD):
More than 21 Calendar Days (3 Points) 16-21 Calendar Days (4 Points)
15 Calendar Days or Less (5 Points)
TOTAL CATALOG DISCOUNT
TOTAL POSSIBLE SCORE
(Technical + Catalog Discount Proposal) 100
Additional Detail on Average Catalog Discount Category Scoring: The Average Catalog Discount category will be scored on the average of the discount percentages offered. The lowest percentage discount offered and the highest discount offered will be factors in calculating the average percentage discount offered. See example below. A catalog discount range of 20%-45% off will be scored based on the number of points allowed for a 32.5%, rounding to 33%. The calculation is (20 + 45)/2=32.5. The Offeror would receive 9 points for offering an average catalog discount in the 30% to 40%.
End of Attachment C
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