RFP 26-303 New Flagpoles at Round Rock Police Department

The City of Round Rock is conducting a competitive bid procurement for the provision and installation of new flagpoles at the Round Rock Police Department located at 2701 N Mays Street, Round Rock, Texas 78665. The project scope requires contractors to provide and install three (3) 30-foot tall commercial-grade aluminum flagpoles equipped with internal halyard systems, revolving cone truck and pulley assemblies, and sonotube raised concrete piers, while simultaneously removing and disposing of three (3) existing 30-foot aluminum flagpoles. Proposals must include three references for similar completed projects, a completed safety experience form, and a detailed price form with separate line items for flagpole installation and demolition/disposal services quoted on a lump-sum basis. Evaluation will follow a "Best Value" approach considering price, experience, and safety performance. Key dates include a non-mandatory pre-bid job walk on April 8, 2026 at 9:00 AM, a question submission deadline of April 10, 2026 with responses due by April 13, 2026, and a proposal due date of April 20, 2026 at 3:00 PM via the Bonfire Bid Portal. Bid evaluation and tabulation will be posted on April 21, 2026, with project completion anticipated by May 31, 2026 and mobilization required within 14 calendar days of receiving a fully executed purchase order.

No set-aside designations or restrictions limiting respondent eligibility have been specified in the procurement documents. Contractors must register with the City's Vendor Database and comply with the City of Round Rock Standard Terms and Conditions and Insurance Requirements, with all work required to meet applicable industry standards and local, state, and federal requirements. The contractor will be responsible for 811 utility notification and marking. As the City of Round Rock is exempt from federal excise tax and state sales tax, submitted prices must not include taxes. An optional solar halo light system is available for top-mounted installation should the selected contractor wish to offer this feature. No budget range or award value has been disclosed in the procurement documents.