1-RFP Provide and Install New Flagpoles, RRPD.pdf

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City of Round Rock, Texas

Request For Proposal #26-303

IFB#: 26-303

New Flag poles at Round Rock Police Department

Product/Service Description:

Provide and install three (3) new aluminum 30’ tall flag poles, remove three (3) existing 30’ flag poles.

Date Issued: 4/1/2026 Quote Due By: 04/20/2026, Due by 3 P.M.

City Contact Name: Bob Lomas Contact Phone # 512-639-4354

*Email Address: rlomas@roundrocktexas.gov Department Name:

General Services, Building Construction

Project Address: 2701 N Mays Street - Round Rock, Texas 78665

Instructions for Request for Proposal (RFP)

This is a Request for Proposal and not an order.

• The City of Round Rock Standard Terms and Conditions and Insurance Requirements are hereby incorporated into this

Request for Quote by reference, with the same force and effect as if they were incorporated in full text. The full text versions of these documents are available, on the Internet at the following hyperlink:

https://www.roundrocktexas.gov/departments/purchasing/

• The City reserves the right to determine “or equal” status. Quotes may be withdrawn at any time prior to the official closing by written notification. Quotes may not be altered, amended or withdrawn after the official closing.

• To do business with the City of Round Rock please register with the City’s Vendor Database. To register, go to:

https://roundrock.munisselfservice.com/Vendors/default.aspx.

• The City is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included in the quoted price.

• The City reserves the right to accept or reject, in part or whole, any quote submitted and to waive any minor technicalities that are in the best interest of the City.

• If there is a conflict between the unit price and extended price, the unit price will take precedence.

• Additional Specifications/Renderings are attached.

• Mobilization shall take place within 14 calendar days or less upon receipt of a fully executed Purchase Order/Contract.

Key Dates:

• Non-Mandatory Pre-Bid Job Walk: 4/8/2026, 9 AM 2701 N Mays St, Round Rock, TX 78665

• Questions Submitted: 4/10/2026 (Submit all questions through the Bonfire Bid Portal: City Of Round Rock

• Questions Answered/Addenda Issued: 4/13/2026

• Bids Due: 4/20/2026 @ 3PM, submitted through Bonfire bid portal. Submit Price Form, Safety Record Form, References.

• Evaluated/Bid Tab Posted to Bonfire: 4/21/2026

Evaluation Criteria:

This is a “Best Value” proposal. For evaluation purposes, the contractor shall provide the following information along with the complete Price Form on page 2 of this document:

• Bidders Experience – Reference three (3) similar scope/priced completed projects

• Bidders Safety Record – See Bidders Safety Experience Form, page 5 of this document

Publish Dates:

Austin American Statesman: Round Rock Leader:

03/29/2026 03/27/2026

04/05/2026 04/3/2026 https://www.roundrocktexas.gov/departments/purchasing/ https://roundrock.munisselfservice.com/Vendors/default.aspx https://roundrocktexas.bonfirehub.com/portal/?tab=openOpportunities

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City of Round Rock, Texas

Price Form – Request for Proposal #26-303

Item

Item Description Quantity Unit Type

Unit Price

Extended Price

1. Provide and install three (3) 30’ aluminum flag poles 1 LS $ $

2. Demo three (3) existing aluminum flag poles, dispose. 1 LS $ $

Total Bid $

Contractor Contact Information and Signature

Contractor Name:

Name of Contact:

Authorized Signature:

Date:

Email Address:

Phone Number:

Business Address:

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Statement of Work

Project Title: RFP 26-303: New Flag Poles at Round Rock Police Department

Date: 4/1/2026

Prepared By: Bob Lomas, Project Manager - Building & Construction

Statement of Work:

The City of round Rock is requesting bids to provide and install three (3) 30’ tall aluminum flag poles and, removal and disposal of three (3) existing 30’ tall aluminum flag poles.

Location of Work:

The project is located at 2710 N. Mays Street, Round Rock, Texas, 78665.

Period of Performance:

It is anticipated that the project would be completed by May 31, 2026.

Scope

• Provide & install three (3) 30’ tall commercial grade, heavy duty, aluminum in ground flag poles

• Commercial grade aluminum pole, satin finish

• Internal Halyard, rope based, braided nylon, cam action cleat, w/keyed flush mounted access door

• Revolving cone truck & pulley w/anodized gold finial ball top

• Beaded retainer ring & counterweight

• Sonotube raised concrete pier, 3” above grade

• Include spun aluminum flash collar

• Remove/dispose excavated spoils

• Contractor/Vendor to submit concrete foundation submittal with IFB submission

• Remove three (3) existing flag poles

*Provide option for top mounted solar halo lights.

Applicable Standards:

All work shall be completed while executing the latest industry-specific standards that are relevant to performing the work and in accordance with all local, State and Federal requirements.

Acceptance Criteria:

The appropriate City of Round Rock staff shall provide oversight and inspection and will provide the final approval for all work completed.

Special Requirements:

Reference all attached documents and web links on page one for additional terms and conditions, vendor and insurance requirements. Contractor responsible for 811 notification and utility markings.

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Existing Conditions/Renderings

Poles to be removed

Location for new poles (Same address/Facility)