RFP #26-04 tire supply contract

RFP #26-04, issued by the Butts County Board of Commissioners in Jackson, Georgia, seeks sealed proposals from qualified vendors to supply tires for vehicles and equipment operated by the Butts County Public Works Department. The procurement encompasses tires across five primary categories: light-duty truck and pickup tires, passenger vehicle tires, heavy-duty dump truck tires, lowboy and trailer tires, and off-road equipment tires including tractor, backhoe, loader, motor grader, and mower tires, with approximately 45 distinct tire specifications and quantities ranging from single units to 157 units per specification. Vendors must guarantee product authenticity and manufacturer warranties with delivery to Butts County Public Works or designated job sites, with pricing to include all shipping and delivery costs on an F.O.B. destination basis to Butts County, Georgia. The RFP evaluation criteria include competitive pricing and overall value (25%), availability and delivery capability (25%), product quality and warranty terms (25%), vendor experience and customer service record (20%), and ability to provide on-site service if applicable (5%). Key deadlines include a question submission deadline of October 1, 2025, at 2:00 p.m., with the first addendum posted by October 3, 2025, at 4:00 p.m.; sealed bids must be received by October 16, 2025, at 2:00 p.m. at the Butts County Administration Office, Suite 4, 625 West Third Street, Jackson, Georgia 30233, with public opening and reading of bids occurring at 2:00 p.m. on the same date. The successful bidder must meet insurance requirements including general liability insurance of $1,000,000 combined single limit per occurrence, automobile liability insurance of $1,000,000 combined single limit per occurrence, and worker's compensation and employer's liability insurance with bodily injury limits of $1,000,000 per employee and per policy, along with a Performance and Payment Bond equal to 100% of the total contract amount.

The RFP encourages participation from small, local, disadvantaged business enterprises, veteran-owned businesses, and female-owned businesses, though no specific set-asides or restrictions limiting competition to these entities are established. Addendum #2, posted on October 6, 2025, clarifies that only major, nationally recognized tire brands are acceptable, with Bridgestone/Firestone and equivalent major brands permitted as substitutes for specified brands; bids must match the exact tire brand, description, and size specified in the solicitation, with only single bids per brand specification permitted rather than multiple competitive brand submissions from individual vendors. Bid bonds do not apply to this RFP. The contract term is twelve months from the award date, with options to renew for up to three additional one-year periods by mutual written consent with no changes to terms and conditions, and payment terms are Net 30 days from invoice receipt. Butts County is exempt from Federal Excise Tax and Georgia Sales Tax. All contractors must comply with the Georgia Security and Immigration Compliance Act, register with E-Verify, and comply with OSHA and Georgia DOT guidelines. No incumbent vendor information or specific budget range is disclosed in the available procurement documents.