RFP 26-0010 muscogee county board of elections & registration voting equipment delivery services

The Muscogee County Board of Elections and Registration has issued Request for Proposals (RFP) 26-0010 for voting equipment delivery services, seeking qualified moving firms to handle voting equipment logistics for election events in Columbus, Georgia. The procurement covers comprehensive equipment transportation, including delivery to voting sites before scheduled elections and retrieval afterward, with anticipated service volumes ranging from district elections with five precincts to county-wide elections involving 25 precincts. The contract will support up to five election events during presidential cycles, four events during mid-term cycles, and potential special elections in odd-numbered years, with the first anticipated service date in May 2026. Proposals are due by December 19, 2025, at 5:00 PM Eastern Time via electronic submission through DemandStar. Evaluation criteria will be weighted as follows: 45% for qualifications and experience, 35% for client work history, 15% for service plan, and 5% for cost proposal. Vendors must provide a comprehensive service plan demonstrating capability to deliver and retrieve voting equipment using a minimum of three 26-foot box trucks with lift gates, complete with drivers and helpers.

The solicitation establishes a contract term of two years with three optional one-year renewal periods, subject to mutual agreement and annual funding appropriations. Vendors must meet specific insurance requirements, including $1 million in general liability, automobile liability, and professional liability coverage, with the City named as additional insured. Participation requires compliance with E-Verify requirements and submission of a notarized affidavit confirming federal work authorization program registration. The procurement is structured as an approved vendor list, allowing the Board of Elections to request quotes from multiple firms for each election event rather than establishing a single vendor contract. While no specific budget range is provided, vendors must submit cost proposals for three service categories: early voting deliveries, primary and general election county-wide deliveries, and runoff or special district election deliveries. Vendors may also provide task-based fee schedules or hourly rates for personnel. Either party can terminate the contract with 60 days' written notice, providing flexibility in the contractual arrangement.