RFP 25-19083-YB Pharmaceutical and Medical Waste Disposal Services

The City of Lubbock, Texas is issuing Request for Proposal (RFP) 25-19083-YB for Pharmaceutical and Medical Waste Disposal Services for the Lubbock Public Health Department. The procurement seeks vendors capable of providing comprehensive medical waste removal services, specifically focusing on biohazard waste in red autoclave bags containing medical items like blood tubes, urine cups, disposable speculums, and contaminated materials. Vendors must provide DOT-compliant containers that are rigid, leak-resistant, and puncture-resistant, with waste pickup schedules ranging from biweekly (26 weeks) to weekly (52 annual stops), including provisions for unscheduled pickups and bi-annual syringe disposal. The evaluation criteria will prioritize three key areas: DOT-regulated containers (40 points), adherence to pickup schedules (40 points), and compliance with Texas Commission on Environmental Quality (TCEQ) guidelines (20 points). The proposal is due on September 10, 2025, prior to 3:00 P.M., with a contract term of one year and options for four additional one-year extensions, automatically renewing unless terminated with 90-day written notice.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to provide on-site training for medical waste preparation and OSHA compliance, and must submit detailed information about their expertise, project experience, and organizational structure. While no incumbent vendors are listed, the proposal requires comprehensive documentation including an Insurance Affidavit, Non-Collusion Affidavit, Conflict of Interest Questionnaire, and a Business Questionnaire to ensure vendor reliability and integrity. Vendors must provide three references from customers with similar project sizes and scopes, excluding references from the City of Lubbock itself. The contract will require vendors to provide detailed pricing for containers, delivery, waste removal, and disposal, with separate pricing for different pickup frequencies. Although a specific budget range is not explicitly stated, the comprehensive requirements suggest a significant municipal contract for medical waste disposal services.