RFP-2425-114 E-Rate Network Equipment

North Clackamas School District is seeking proposals for RFP-2425-114, an E-Rate funded network equipment procurement for the 2026 funding year. The district is soliciting competitive proposals for specific Cisco network infrastructure, including C9500X-28C8D-EDU edge switches (2 units), C9500-48Y4C-EDU top of row stack switches (4 units), C9800-40-K9 wireless controllers (2 units), and associated licenses, power supplies, mounting hardware, and accessories. Proposals are due February 28, 2025, at 2:30 PM PST, with questions and substitution requests accepted until February 18, 2025. The district serves approximately 17,200 students across 31 schools and will evaluate proposals based on three primary criteria: pricing (60%), references (15%), and warranty & support (25%). The expected award notice date is March 4, 2025, with Board approval anticipated on March 13, 2025. The initial contract term is approximately one year, with potential for up to four one-year renewal terms, though renewals are not expected due to E-Rate program requirements.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract is dependent on E-Rate and local funding, with the district seeking federal E-Rate program reimbursement for purchases. Vendors must provide commercial general liability insurance ($1M per occurrence/$3M aggregate), automobile liability ($1M per occurrence/$1M aggregate), and workers' compensation coverage. While no specific budget range is detailed, the procurement involves network infrastructure replacement across the district. Proposers must demonstrate the ability to provide Cisco or approved equivalent network switches and routers, with products to be delivered F.O.B. to the district's Technology and Information Services Department after April 1st, 2025. Pricing must remain firm through the initial contract term, with any renewal term pricing subject to district approval. The contract will be signed by the District's Director of Business Operations, Gwen Chapman, and the selected vendor's authorized representative.