RFP-2425-114 E-Rate Attachments.pdf

SECTION V – ATTACHMENTS

Attachment A

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate)

PROPOSER INFORMATION AND CERTIFICATIONS

Proposer’s Name (printed): ___________________________

Address:

City, State, Zip:

Proposer Clarification Contact Person: ___________________________

Telephone: _______________

Email:

Federal ID Number (EIN) or Employer’s Oregon ID Number:___________________________

Proposer SPIN/498ID:__________________________

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A, as modified by Addenda, if any.

2. Proposer acknowledges receipt of any and all Addenda to this RFP.

3. If awarded a Contract, Proposer agrees to comply with all provisions of the RFP and meet the performance standards set forth in the Contract.

4. Proposer has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State.

5. They have knowledge regarding Proposer’s payment of taxes and by signing below hereby certify, to the best of their knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

6. Proposer does not and shall not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. Proposer shall comply with Title Vi of the Civil Rights Act of 1964, with Section V of the Rehabilitation Act of 1973, and with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Proposer shall comply with the Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 and any subsequent amendments, ORS 659A, and all regulations and administrative rules established pursuant to those laws.

7. Proposer has not and shall not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a minority-owned business, a woman-owned business, emerging small business, or a veteran-owned business or controlled by or that employs veterans.

8. Proposer and Proposer’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at:

Attachment A

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate) https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

B. the government-wide exclusions lists in the System for Award Management found at:

https://sam.gov/

9. Proposer certifies all contents of the Proposal (including any other forms or documentation, if required under this RFP), and this Proposal Cover Sheet are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

10.Proposer understands any statement or representation made in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

11. Proposer acknowledges these certifications are in addition to any certifications required in the Contract at the time of execution.

Authorized Signature Date

(Printed Name and Title) Email Address http://www.treasury.gov/ofac/downloads/sdnlist.pdf https://sam.gov/content/home

Attachment B

Solicitation No: RFP-001-2023 Network Equipment (2023 E-Rate)

REFERENCE CHECK FORM

Provide three (3) references from current or former client firms for similar projects performed for any clients within the last five (5) years. References must be able to verify the quality of previous, related Work.

Proposer Name:

Reference Entity:

Reference Contact Name:

Contact Telephone Number:

Contact Email Address:

Description of Services:

Contact Telephone Number:

Contact Telephone Number:

Attachment C

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate)

PRODUCT SPECIFICATIONS AND PRICE SCHEDULE

See page 5, Section II, paragraph 6 of RFP for Brand Name or Equal Specifications and Requirements.

Description Cisco Part # Quantity E-Rate

Eligibility

Unit Price

Extended Price

C9500X-28C8D-EDU

(Edge Switch)

Catalyst_9500_28x100G_+_8x400G_

K12 C9500X-28C8D-EDU 2

C9500X_DNA_Advantage_Term_ License

C9500X-DNA-28C8D-

A 2

DNA_Advantage_5_Year_License C9500X-DNA-A-5Y 2 1500W_AC_Power_Supply C9K-PWR-1500WAC 2

1500W_AC_Power_Supply

C9K-PWR-1500WAC/

2 2 Power_Cord_for_AC_V2_Power_ Module_

(USA) PWR-CAB-AC-USA 4

C9500X_Network_Stack_Advantage C9500X-NW-A 2 Catalyst_9500X_Series_240GB_SSD_ Storage C9K-F3-SSD-240GB 2 Catalyst_9500X_front_to_back_ (port-side_intake)_cooling_Fan C9500X-FAN-1U-R 12 Extension rails and brackets for four-point mounting for Cisco Catalyst 9500X Switch C9500X-4PTH-KIT= 2

C9500-48Y4C-EDU

(Top of Row stacks)

E-Rate Eligibility

Unit Price

Extended Price

Catalyst_9500_48-port_x_1/10/25G_ and_4-port_40/100G_EDU C9500-48Y4C-EDU 4 C9500_DNA_Advantage_Term_License C9500-DNA-48Y4C-A 4 DNA_Advantage_5_Year_License C9500-DNA-A-5Y 4 Power_Cord_125VAC_13A_NEMA_5-15_ Plug CAB-9K12A-NA 8 650WAC_Config_4_Power_Supply_ front_to_back_cooling C9K-PWR-650WAC-R 4 650WAC_Config_4_Power_Supply_ front_to_back_cooling

C9K-PWR-650WAC-

R/2 4

Attachment C

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate)

Catalyst_9500_Type_4_front_to_back_ cooling_Fan C9K-T1-FANTRAY 8 C9500_Network_Stack_Advantage C9500-NW-A 4 Cisco_pluggable_SSD_storage C9K-F1-SSD-240G 4 Extension rails and brackets for four-point mounting for Cisco Catalyst 9500 Series C9500-4PT-KIT= 4

C9800-40-K9 (Wireless Controllers)

E-Rate Eligibility

Unit Price

Extended Price

Cisco_Catalyst_9800-40_Wireless_ Controller C9800-40-K9 2 Cisco_Catalyst_9800_Series_Wireless_ Controller_DTLS_License LIC-C9800-DTLS-K9 2 Cisco_Catalyst_9800-40_Wireless_ Controller SC980040K9-179 2 Cisco_Catalyst_9800-40_750W_AC_ Power_Supply

C9800-AC-750W-RE

D 4

Cisco_Catalyst_9800-40_750W_AC_ Power_Supply C9800-AC-750W-R 2 AC_Power_Cord_(North_America)_C13_ NEMA_5-15P_2.1m CAB-AC 4

Optical Transceivers (for connecting switches)

E-Rate Eligibility

Unit Price

Extended Price

400G Passive Cable, 3m QDD-400-CU3M 12 *See page 5, Section II, paragraph 5 of RFP for Shipping, Processing, and Delivery information.

Total Cost:

Attachment D

Solicitation No: RFP-2425-114

This agreement is between the North Clackamas School District 12, hereafter called “District”, and XXXXX, hereafter called “Contractor”.

Administrators of this agreement are:

Contractor North Clackamas School District 12 (NCSD) Administrator: Administrator:

Title: Title:

Organization: Unit:

Address: Address:

Phone: Phone:

Email: Email:

Federal ID #:

1. Purpose The purpose of this agreement is to provide the contractual details between the Contractor and District regarding

XXXX.

2. Effective Date and Duration This agreement shall become effective on the date all required signatures are obtained. Unless earlier terminated, amended or extended, this agreement shall expire when Contractor’s completed performance has been accepted by District or MONTH DAY, YEAR, whichever is sooner. This contract may be renewed upon mutual agreement of the parties for up to XX (XX) additional years.

3. Statement of Work The Statement of Work, including the delivery schedule for the work, is contained in Exhibit A attached hereto and by this reference made a part hereof.

4. Contract Documents

A.This Agreement consists of the main text of this Agreement and the following Exhibits:

1. Exhibit A - Statement of Work

2. Attachment A - Proposer Information and Certifications

3. Attachment B - Reference Check Form

4. Attachment C - Product Specifications and Price Schedule

5. Exhibit B - Request for Proposals for E-Rate Network 2025 RFP-2425-114 (included by reference)

6. Exhibit C - Contractor response to Solicitation dated MONTH DAY, YEAR (included by reference)

5. Consideration A. District agrees to pay Contractor, from available and authorized funds as provided in paragraph 8, the sum of up to $X,XXX.00 for accomplishing the work required by this agreement. The maximum, not-to-exceed compensation payable to Contractor under this agreement, which includes any allowable expenses, is $X,XXX.00.

B. Any interim payments to Contractor shall be made only in accordance with the schedule and requirements in Attachment C.

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate)

6. Subcontracts Contractor shall not enter into any subcontracts for any of the Work required by this Contract, or assign or transfer any of its interest in this Contract, without District's prior written consent. District’s consent to any subcontract shall not relieve Contractor of any of its duties or obligations under this Contract. The provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors and permitted assigns, if any.

7. Amendments The terms of this Agreement shall not be waived, altered, modified, supplemented or amended, in any manner whatsoever, except by written amendment signed by the parties. The amendment shall be effective as of the date on which every party has signed the amendment and all requisite approvals are obtained. All amendments to this Agreement shall comply with applicable statutes and administrative rules.

8. Termination A. This agreement may be terminated by mutual consent of both parties, or by either party upon thirty (30) calendar day’s written notice.

B. The District may terminate this agreement effective upon delivery of written notice to the Contractor, or at such other date as may be established by the District under any of the following conditions:

1. If District funding is not obtained and continued at levels sufficient to allow for purchase of the specified services. When possible, and when agreed upon, the agreement may be modified to accommodate a reduction in funds.

2. If federal or state regulations or guidelines are modified, changed or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this agreement, or are no longer eligible for the funding proposed for payments authorized by this agreement.

3. If the Contractor fails to perform the work specified herein, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from the District, fails to correct such failures within ten (10) days or such longer period as the District may authorize.

9. Funds Available and Authorized The District certifies at the time the agreement is written that sufficient funds are available and authorized for expenditure to finance costs of this agreement within the District’s current appropriation and limitation. Contractor understands and agrees that District’s payment of amounts under this agreement attributable to work performed after the last date of the current biennium is contingent on District receiving appropriations, limitations, or other expenditure authority sufficient to allow District, in the exercise of its reasonable administrative discretion, to continue to make payments under this agreement. In the event the District fails to have sufficient appropriations, limitations, or other expenditure authority, District may terminate this agreement without penalty or liability to the District, effective upon the delivery of written notice to the Contractor, with no further liability to Contractor.

10. Access to Records The District, and its duly authorized representatives shall have access to the books, documents, papers and records otherwise privileged under law of the Contractor which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts, and transcript.

11. Compliance with Applicable Law Contractor will comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Work under this Contract. Without limiting the generality of the foregoing, Contractor expressly agrees to comply with (i) Title VI of the Civil Rights Act of 1964; (ii) Section V or the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659.425; (iv) the Fair Labor Standards Act; (v) the Occupational Safety and Health Act of 1970; (vi) all regulations and administrative rules established pursuant to the foregoing laws; and (vii) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and

Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate) regulations.

12. Sensitive Information Except for information that is already a matter of public record, Contractor shall not publish or otherwise disclose, except to District or as otherwise required by law, any information or data obtained hereunder from private individuals, organizations, or public agencies in a publication wherein the information or data furnished by or about any particular person or establishment can be identified, except with the written consent of such person or establishment. Information concerning the business of the District, its financial affairs, and its relations with its clients and employees, as well as any other information that may be specifically classified as confidential by the District, shall be kept confidential. Contractor shall instruct its employees and subcontractors to keep such information confidential by using the same care and discretion that they use with similar information that the Contractor designates as confidential.

13. Alcohol/Drug/Firearm Policy District prohibits the use of drugs, tobacco, alcohol, or firearms on District property and District events.

14. Indemnification Contractor shall defend, indemnify, and hold District, its officers, agents, and employees harmless against all liability, loss, costs, or expenses, including attorney’s fees, and against all claims, actions, or judgments based upon or arising out of damage or injury (including death) to persons or property caused by any act or omission of an act sustained in any way in connection with the performance of this agreement or by conditions created thereby, or based upon violation of any statute, ordinance, or regulation. This contractual indemnity provision does not abrogate common law or statutory law liability and indemnification to District, but is in addition to such common law or statutory law provisions.

15. Insurance As evidence of the insurance coverage required by this contract, the Contractor shall furnish Certificate(s) of insurance to the District before final award can be authorized. The insurance coverage required under this contract shall be obtained from acceptable insurance companies or entities. The contractor shall be financially responsible for all deductibles, self-insured retention and/or self-insurance included hereunder. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this contract:

X Commercial General Liability Insurance covering bodily injury and property damage. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $3,000,000.

X Automobile Liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $1,000,000.

Professional Liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $1,000,000.

Abuse & Molestation. Contractor will obtain or update policy to have endorsement for abuse and molestation to the general liability insurance to the amount of $1,000,000 with aggregate limit of $2,000,000.

Data Security & Privacy “Cyber” Liability. Combined single limit per occurrence shall not be less than $1,000,000.

Each annual aggregate limit shall not be less than $1,000,000.

All subject employers working under this contract are either employers that will comply with ORS 656.017 which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers, or employers that are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at contractor's expense, and keep in effect during the term of this contract, Employers Liability insurance with a limit of not less than $1,000,000 per each occupational accident/disease. The Commercial General Liability and Automobile Liability insurance coverage required for performance of the contract shall include North Clackamas School District, its divisions, officers, and employees as Additional Insured but only with respect to the Contractor's activities to be performed under this contract.

16. Independent Contractor Status This Contract is not intended and nothing contained herein shall be construed to create the relationship of agent, Solicitation No: RFP-2425-114 Network Equipment (2025 E-Rate) servant, employee, partnership, joint venture, or association between District and Contractor, but is rather an agreement between independent parties, these being District and Contractor.

17. Background Check Certification Contractor shall ensure that employees and agents with the opportunity for direct, unsupervised contact with students have successfully passed a nationwide background check. Employees or agents convicted, or arrested without resolution, of the crimes listed in ORS 342.143(3)(a), constitutes failure of the background check. Contractor must comply with all Senate Bill 155 requirements, including, but not limited to, providing District requested information for any of Contractor’s employees, volunteers, or agents, who have the potential for unsupervised contact with District students, and providing requested information for new employees, volunteers, or agents to be cleared by District before they begin work with District.

18. Merger Clause This agreement constitutes the entire agreement between the parties. No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given.

There are no understandings, agreements or representations, oral or written, not specified herein regarding this agreement. Both parties, by the signature below of its authorized representative, hereby acknowledges that s/he has read this agreement, understands it and agrees to be bound by its terms and conditions.

SIGNATURES

North Clackamas School District XXXXXX

Name: Gwen Chapman Name:

Title: Director of Business Operations Title:

Signature: Signature:

Date: Date:

Solicitation No: RFP-2425-114

EXHIBIT A – Statement of Work

District and XXXXX mutually express their agreement and common understanding as follows: