RFP 2408-01 Digital Exhibit Management System
Closed State & local contract opportunity Posted
- Solicitation number
- 0000032612
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
Opportunity details come from caleprocure.ca.gov. Updated .
About this opportunity
The Superior Court of California, County of Contra Costa is issuing a Request for Proposals (RFP) for a Digital Exhibit Management System (DEMS) to serve as a repository for all digital exhibits currently in its possession and those it will receive during the next five years. The DEMS must be compatible with various file types, provide up to 360 GB of digital exhibit storage annually, and bidirectionally integrate with the Court's case management system. The selected service provider will be responsible for designing, supplying, integrating, installing/implementing, supporting, and maintaining the DEMS. Critical minimum qualifications include having completed at least two similar DEMS projects in the last five years. Proposals are due by September 23, 2024, and the initial contract period is one year with the option to renew for four additional years. The Court will evaluate proposals on a 100-point scale based on technical factors, cost, and acceptance of the contract terms.
The RFP indicates that a Disabled Veteran Business Enterprise (DVBE) incentive of up to 3 points is available for qualified proposers. The incumbent vendor or current contractor is not specified. The budget range or estimated award value is also not provided. Proposers are expected to submit their proposals and direct any questions related to the BidNet Direct website to the provided contact information.
Opportunity text
The RFP issuing body is the Superior Court of California, County of Contra Costa (Court) a medium sized trial court in California. The Court receives a large number of paper and digital exhibits. Currently these exhibits are maintained by the courtroom clerks and/or exhibit clerks and are uploaded to the Court¿s case management system; or are stored in Court¿s exhibit closet. The Court now wants to provide a Digital Exhibit Management System (DEMS) that shall serve as a repository for all digital exhibits currently in its possession and those Court will receive during the next five years. The purpose of this RFP is to solicit and award a contract to a qualified provider of DEMS. Critical Minimum Qualification: The proposer should have completed at least two comprehensive Digital Exhibit Management projects in last five years for an organization of size comparable to the Court, as on the date of proposal submission. Such projects should be the same or substantially like the one described at Exhibit 1: Statement of Work. All the documents related to this RFP have been uploaded to WWW.BIDNETDIRECT.COM/CALIFORNIA/CC-COURTS. The proposers are requested to ask questions and submit proposals there. The initial contract period for the contract resulting from this RFP is one year, with the option to renew it for four additional years. The tentative start date and end date of the contract (including option terms) are November 1, 2024, and October 31, 2029, respectively. The proposers are expected to ask questions and submit their proposals on BidNet Direct website. For all BidNet Direct website related questions please contact BidNet Direct Vendor Support: Phone: 800-835-4603, Option 2 Email: support@bidnet.com
Files
| File | Type | Posted |
|---|---|---|
| RFP_2408-01_Exhibit_2_Technical_Evaluation.xlsx | XLSX spreadsheet | |
| RFP_2408-01_Exhibit_1_Statement_of_Work.pdf | ||
| RFP_2408-01_Digital_Exhibit_Management_System.pdf | ||
| RFP_2408-01_Exhibit_3_Cost_Proposal.xlsx | XLSX spreadsheet |
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