RFP 22-013 Transportation Services

The Salem Area Mass Transit District (SAMTD) has issued Request for Proposals (RFP) 22-013 for comprehensive transportation services in Marion County and the City of Salem, Oregon. The procurement seeks a contractor to provide complete customer service, scheduling, reservations, routing, dispatching, supervision, fare collection, and transportation services for both Regional Service and ADA Paratransit Service. The contract will have an initial five-year base term with two additional one-year option periods, covering fixed route, regional express, and paratransit transportation. Proposers must demonstrate extensive experience in transportation service management, with key deliverables including staffing, training, safety protocols, and maintenance coordination. The RFP requires proposers to submit detailed pricing proposals, reference lists from similar projects completed in the last five years, and comprehensive operational plans. Key dates include a pre-proposal conference held on June 7, 2022, with proposal questions due by June 9, 2022, and the final proposal submission deadline extended to July 8, 2022. The anticipated notice of intent to award was scheduled for July 10, 2022, with a contract award and notice to proceed set for August 1, 2022.

SAMTD has established an agency-wide Disadvantaged Business Enterprise (DBE) goal of 2.49%, implemented through race-neutral means, encouraging DBE participation without a specific contract set-aside requirement. The Notice of Intent to Award document indicates MTM Transit, LLC was selected as the preferred contractor. The RFP provides extensive documentation about the existing transportation infrastructure, including detailed fleet reports, call center performance statistics, and a contracted seniority list of 54 drivers, 4 dispatchers, 3 road supervisors, and 2 utility workers. Pricing will be structured as a rate per revenue hour, with the contractor retaining all fare revenues up to $39,000 per month. The current incumbent contractors have been providing these services since 2012 and have been meeting existing performance standards. SAMTD plans to release a separate solicitation for new scheduling and dispatch software in the near future, which may require integration with the selected transportation services contractor.