RFP 21-00-24 Refrigeration Upgrades

The Medford School District 549C in Jackson County, Oregon, is seeking proposals through RFP 21-00-24 for comprehensive refrigeration upgrades at five district locations: Oak Grove Elementary, Ruch Outdoor School, Hoover, North Medford High School, and Central Medford High School. The procurement requires qualified contractors to provide complete labor, materials, and equipment for replacing or upgrading refrigeration systems with a project completion deadline of June 15, 2022. A mandatory pre-proposal meeting is scheduled for December 1, 2021, with final proposals due by December 30, 2021, at 2:00 PM. The district will evaluate proposals based on multiple criteria, including contractor qualifications, staff expertise, ability to meet project scope, cost-effectiveness, and reference checks. Contractors must demonstrate technical capability to perform refrigeration upgrades and comply with specific requirements, including providing a 10% bid bond and adhering to both Oregon BOLI and federal Davis-Bacon Act wage standards, particularly for work at Central Medford High School.

No specific set-aside designations or restrictions on respondent types were identified in the procurement documents. The project will be funded directly by the school district, with no incumbent vendor information provided. Contractors must meet extensive insurance and bonding requirements, including providing 100% performance and payment bonds upon contract award. While the exact budget or award value was not explicitly stated in the documents, the project involves upgrades to refrigeration systems at five distinct locations, suggesting a substantial infrastructure investment. The contract will be awarded based on a comprehensive evaluation of submitted proposals, with an emphasis on technical competence, cost-effectiveness, and demonstrated ability to complete the work within the specified timeframe. Successful bidders will be expected to navigate complex regulatory requirements, including prevailing wage standards and specific contractual conditions outlined in the AIA Document A201-2017 General Conditions and the district's specific general conditions for public improvement contracts.