RFP #20473 NHS/CHS tennis court repair & resurfacing

Portage Public Schools issued RFP #20473 for tennis court repair and resurfacing services at two high school locations within Kalamazoo County, Michigan. The District seeks qualified contractors to repair and resurface 20 tennis courts total—10 courts at Portage Central High School (8135 S. Westnedge Avenue, Portage, MI 49002) and 10 courts at Portage Northern High School (1000 Idaho Avenue, Portage, MI 49024). Work deliverables include surface cleaning, crack preparation and repair, application of acrylic filler and surfacing materials, color coating in blue and green per USTA specifications, and line striping. Bidders must provide separate pricing for each school location, submit estimated project duration timelines, and furnish unit prices for additional services including crack repair (per linear foot), depression/leveling repair (per square foot), and asphalt patch repair (per square foot), with potential utilization up to a $10,000 repair allowance. Sealed proposals are due Monday, April 6, 2026, at 3:00 PM to the Portage Public Schools Purchasing Department, with a public bid opening occurring at the same location and time. A pre-bid site inspection is scheduled for March 30, 2026, at 10:00 AM at Portage Northern High School, followed by a visit to Portage Central High School; attendance is recommended but not mandatory. Anticipated project commencement is July 2026, with completion expected as soon as reasonably possible thereafter. Required qualifications include at least five years of successful experience on similar athletic court resurfacing projects completed within the past five years, proper licensing as required by public authorities, adequate financial resources, and provision of at least three references with project descriptions, contract values, locations, and owner contact information.

The RFP documents do not specify set-aside designations or restrictions limiting responses to particular organizational categories such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials. Bidders must submit a sworn and notarized Familial Disclosure Statement, Iran Economic Sanctions Act Certification, and Legal Status of Bidder Form as required submissions. The successful bidder must furnish a one-year warranty on workmanship and materials and, if the contract exceeds $50,000, provide Performance and Labor & Material Payment Bonds at 100 percent of contract value per the Michigan Public Works Bond Act, issued by a surety company rated A- or better. Contractors must also maintain Commercial General Liability Insurance of $1,000,000 per occurrence/$2,000,000 aggregate and Michigan-required Workers' Compensation Insurance with $500,000 Employer's Liability coverage, naming the District as Additional Insured. Each bid must include bid security or a bid bond in an amount not less than 5% of the total bid amount. The District reserves the right to award the contract in whole or in part, selecting one school, both schools, or neither based on pricing, budget availability, and District interests; specific budget ranges or award values are not disclosed in the available documentation.