20473 RFP NHS_ CHS Tennis Courts.docx.pdf

PORTAGE PUBLIC SCHOOLS

REQUEST FOR PROPOSALS (RFP)

RFP #20473

Portage Northern High School & Portage Central High School Tennis Court Repair and Resurfacing

ISSUE DATE: Sunday, March 22, 2026 PROPOSAL DUE DATE: Monday, April 6, 2026 at 3:00 PM (Local Time)

Proposals received after the stated deadline or submitted via email will not be accepted.

SUBMISSION INFORMATION

Sealed proposals must be submitted to:

Kristina Lafferty Purchasing Department Portage Public Schools Administration Building 8107 Mustang Drive Portage, MI 49002

Required Forms:

• Familial Disclosure Statement (Notarized)

• Iran Economic Sanctions Act Certification

• Legal Status of Bidder Form

Proposals that do not include all required forms will be considered non-responsive.

PROJECT LOCATIONS

Portage Central High School Portage Northern High School 8135 S. Westnedge Avenue 1000 Idaho Avenue Portage, MI 49002 Portage, MI 49024 10 Tennis Courts 10 Tennis Courts located off Monticello behind North Middle School.

PROJECT DESCRIPTION

Portage Public Schools is seeking proposals from qualified contractors to repair and resurface the tennis courts at Portage Central High School and Portage Northern High School.

Work shall include all labor, materials, equipment, and supervision necessary to complete the resurfacing of the courts.

SCOPE OF WORK

For each location (10 courts per site), work shall include:

1 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

• Thoroughly clean the existing court surface

• Prepare and repair all cracks as needed

• Fill cracks with appropriate repair patch binder

• Repair minor depressions and rough surface areas as necessary

• Apply two (2) coats of acrylic filler coat binder

• Apply one (1) course of color acrylic surfacing material as a texture filler course

• Apply two (2) coats of blue color surfacing for inbounds areas

• Apply two (2) coats of green color surfacing for out-of-bounds areas

• Apply line striping per USTA specifications using two (2) coats of acrylic paint

All materials and installation methods shall follow manufacturer specifications and industry standards for athletic court resurfacing.

UNIT PRICES (IF REQUIRED)

Bidders shall provide unit prices for the following items, which may be used if additional repairs are required beyond the base scope of work. Unit prices shall include all labor, materials, equipment, and supervision.

Additional Crack Repair - Per Linear Foot Depression / Leveling Repair - Per Square Foot Asphalt Patch Repair - Per Square Foot

These unit prices may be utilized at the discretion of the District if additional repairs are identified during the project

REPAIR ALLOWANCE

The District may include a repair allowance of up to $10,000 for unforeseen court repairs. Work performed under this allowance will only be completed with prior written approval from the District.

PROJECT SCHEDULE

Work is anticipated to begin during July 2026 and should be completed as soon as reasonably possible thereafter.

Bidders shall provide an estimated project duration within their proposal.

SITE INSPECTION

Bidders are encouraged to visit the project sites prior to submitting a proposal to familiarize themselves with existing conditions. Bidders are responsible for verifying all site conditions prior to submitting a bid.

A pre-bid site visit will be held on March 30, 2026, at 10:00 AM (Local Time) at Portage Northern High School. Following the initial meeting, attendees will proceed to Portage Central High School. Attendance is recommended but not mandatory.

2 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

BIDDER QUALIFICATIONS

Bidders must demonstrate experience in athletic court resurfacing projects of similar scope.

Bidders shall provide at least three (3) references for projects completed within the past five (5) years, including project description, contract value, location, and contact information for the project owner. The District may contact these references as part of the evaluation process.

Preference may be given to contractors who are certified installers of recognized athletic court surfacing systems.

INSURANCE AND INDEMNIFICATION REQUIREMENTS

INSURANCE REQUIREMENTS

The selected Contractor shall, at its own expense, maintain the following minimum insurance coverage throughout the duration of the project and provide certificates of insurance evidencing such coverage prior to commencing work:

● Commercial General Liability Insurance:

$1,000,000 per occurrence / $2,000,000 general aggregate, including coverage for bodily injury, property damage, personal injury, and completed operations.

● Workers’ Compensation Insurance:

As required by the laws of the State of Michigan, including Employer’s Liability coverage with limits of not less than $500,000.

All insurance shall be placed with insurance carriers licensed to do business in the State of Michigan and rated A- or better by A.M. Best or equivalent rating service.

The Contractor shall name Portage Public Schools, its Board of Education, employees, and agents as Additional Insured on the Commercial General Liability policy on a primary and non-contributory basis.

Coverage shall not be cancelled or materially changed without at least thirty (30) days prior written notice to the District.

INDEMNIFICATION

The Contractor agrees to indemnify, defend, and hold harmless Portage Public Schools, its Board of Education, employees, and agents from and against any and all claims, damages, losses, and expenses, including but not limited to attorney fees, arising out of or resulting from the performance of the work, including claims brought by employees of the Contractor or its subcontractors, provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, death, or injury to or destruction of tangible property, but only to the extent caused by the negligent acts or omissions of the Contractor, its subcontractors, or anyone directly or indirectly employed by them.

The Contractor’s indemnification obligations shall not be limited by the insurance requirements set forth in this RFP.

3 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

PERFORMANCE AND PAYMENT BONDS

If the contract amount for any awarded project exceeds $50,000, the successful bidder shall furnish a Performance Bond and a Labor and Material Payment Bond in the amount of one hundred percent (100%) of the contract price, in accordance with the Michigan Public Works Bond Act.

Bonds shall be issued by a surety company authorized to do business in the State of Michigan and acceptable to the District.

The cost of all bonds shall be included in the Contractor’s proposal price.

Failure to provide required bonds shall result in disqualification or forfeiture of award.

WARRANTY

The contractor shall provide a minimum one (1) year warranty covering workmanship and materials for the acrylic court surface system, including protection against peeling, flaking, and delamination under normal use conditions.

AWARD OF CONTRACT

Portage Public Schools reserves the right to award this contract in whole or in part.The District may elect to award the project for one school, both schools, or neither depending on pricing, budget availability, and the best interests of the District.

Bidders must provide separate pricing for each project location.

The successful bidder will be required to enter into a contract with the District incorporating the terms of this RFP, including the indemnification requirements.

RIGHT TO REJECT

Portage Public Schools reserves the right to accept or reject any or all proposals, to waive irregularities or informalities in proposals received, and to award contracts in whole or in part in a manner deemed to be in the best interest of the District.

Michigan law requires Portage Public Schools to obtain a sworn and notarized Familial Disclosure Statement from all bidders disclosing any familial relationship that exists between the owner or any employee of the bidder and any employee of the District or member of the Board of Education.

4 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

BID RESPONSE FORM

RFP #20473

Portage Northern High School & Portage Central High School Tennis Court Repair and Resurfacing

BIDDER INFORMATION

Company Name: __________________________________

Representative Name: ______________________________

Email Address: ___________________________________

Phone Number: ___________________________________

ADDENDUM ACKNOWLEDGEMENT

The undersigned acknowledges receipt of the following addenda:

Addendum No. ______ Date: __________

Addendum No. ______ Date: __________

Authorized Signature: ______________________________

Date: _____________________________

PROJECT PRICING

Portage Central High School – 10 Courts

Total Cost: $_____________________________

Estimated Length of Time to Complete Work: ____________________________

Portage Northern High School – 10 Courts

Total Cost: $_____________________________

Estimated Length of Time to Complete Work: ____________________________

UNIT PRICES

Provide unit pricing for potential additional repairs as described in the RFP.

Additional Crack Repair Price Per Linear Foot: $____________________

5 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

Depression / Leveling Repair Price Per Square Foot: $____________________

Asphalt Patch Repair Price Per Square Foot: $____________________

SCHEDULE ACKNOWLEDGMENT

The bidder acknowledges the anticipated project schedule and agrees that work can be scheduled to begin in July 2026 and completed within the timeframe proposed above.

Bidders Estimated Project Duration: ______________

Bidder Initials: ____________________

REFERENCES

Provide at least three (3) references for similar projects completed within the last five (5) years:

Project Location Contract Value

Contact Name & Phone Completion Date

6 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

In accordance with Public Act 232 of 2004, the Board of Education of Portage Public Schools shall not accept a bid for a school construction project that does not include a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any employee of the Portage Public School District or a member of the Portage Public Schools Board of Education.

For purposes of this disclosure, “familial relationship” means a relationship between a family member and a person who is a spouse, parent, sibling, child, grandparent, grandchild, aunt, uncle, niece, nephew, or in-law.

The undersigned, being the owner or authorized officer of __________________________________________ (Bidder / Company Name) hereby certifies that, except as noted below, no familial relationship exists between the owner(s) or any employee of the bidder and any employee of the Portage Public School District or any member of the Portage Public Schools Board of Education.

If a familial relationship exists, please explain: (Attach additional pages if necessary)

I certify that the information provided above is true and complete to the best of my knowledge.

Bidder Signature: ______________________________________

Printed Name: _____________________________________________

Title: ____________________________________________________

Date: ____________________________________________________

SUBSCRIBED AND SWORN TO BEFORE ME

This ______ day of __________________, 20____.

In the County of __________________________, State of __________________.

Signature of Notary Public

My Commission Expires: ______________________________

7 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

In accordance with the Michigan Iran Economic Sanctions Act, 2012 Public Act No. 517 (MCL 129.311–129.319), the State of Michigan and its political subdivisions are prohibited from entering into a contract with, or extending credit to, any business that is determined to be an “Iran linked business.”

By submitting a bid, proposal, or response, the bidder certifies that it is not an “Iran linked business” as defined in the Act and that it is fully eligible to submit a bid and enter into a contract with Portage Public Schools.

The bidder further acknowledges that false certification may result in civil penalties as provided under the Act.

Company Name: __________________________________

Authorized Signature: ______________________________

Printed Name: ____________________________________

Title: ___________________________________________

Date: ___________________________________________

8 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org

LEGAL STATUS OF BIDDER – CERTIFICATION & DEBARMENT

Company / Organization Name: ___________________________________________

Type of Entity (check one):

☐ Corporation ☐ Limited Liability Company (LLC) ☐ Partnership ☐ Sole Proprietorship ☐ Other: ___________________________

State of Formation / Incorporation: ___________________________

Principal Business Address: ___________________________________________

City / State / ZIP: ___________________________________________

Michigan LARA Business ID / Registration Number (optional): ___________________________

Federal Debarment, Suspension, and Responsibility Certification

The undersigned certifies, to the best of their knowledge and belief, that neither the Bidder nor its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;\

2. Have within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for fraud, a criminal offense in connection with obtaining or performing a public transaction, violation of federal or state antitrust statutes, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated above;

4. Have not within a three-year period preceding this agreement had one or more public transactions terminated for cause or default; and

5. Are not now or have been, within a three-year period preceding this date, listed on the Excluded Parties List System (EPLS) website.

Authorized Representative Certification I hereby certify that the information provided on this form is true and complete to the best of my knowledge and that the entity listed above is legally authorized to conduct business in the State of Michigan and enter into a contract with Portage Public Schools.

Authorized Signature: ________________________________________

Printed Name: _____________________________________________

Title: ____________________________________Date: ____________________

9 8107 Mustang Drive • Portage, Michigan 49002• 269.323.5000 • portageps.org