RFP 20262032 Automotive Body Repair and Related Services

The City of Eugene, Oregon is issuing Request for Proposals (RFP 20262032) for automotive body repair and related services to support its fleet of approximately 800 vehicles. The procurement seeks to establish up to three separate contracts on an as-needed basis to address collision damage, vandalism, impacts, and other incidents affecting City fleet vehicles, which include Ford, Toyota, Chevrolet, Honda, Kia, and Subaru units. Deliverables include professional repair and restoration services, with the primary contractor receiving first right of refusal on all service requests. Required qualifications include I-CAR Gold Class certification at proposal submission, with ECO-Biz certification required within twelve months of award, and all body repair work must be supervised by technicians certified in steel and aluminum welding, plastic repair, and I-CAR standards, while mechanical repairs must be performed by ASE-certified technicians or equivalent. Contractors must be located within the City of Eugene/Springfield Urban Growth Boundary, maintain secure locked storage facilities for City vehicles, and provide estimates within three business days of vehicle arrival using industry-standard estimating software. Evaluation criteria award up to 30 points for the Qualification Questionnaire, 40 points for Product and Service Cost, and 5 points for References, with pass/fail determinations for facility location, vehicle security procedures, and I-CAR Gold Class certification. Sealed proposals are due by Wednesday, April 22, 2026, at 2:30 p.m., with proposals to be opened publicly via Microsoft Teams immediately thereafter, and the City intends to issue a Notice of Intent to Award no later than May 20, 2026.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor are there listed incumbent vendors or current contractors identified in the procurement documents. Pricing is based on labor rates for body and fender repair, framework, mechanical, and painting work submitted on the Price Worksheet, with rates remaining firm for each contract year and adjustments only permitted at renewal periods subject to City approval. The initial contract term is one year, with options to renew for up to four additional one-year periods upon mutual agreement. Historical expenditures for these services range from $150,000 to $250,000 annually, though this estimate may increase if other agencies utilize the contract through cooperative purchasing arrangements. Prior to award, the City reserves the right to conduct site visits to verify that proposers' facilities, equipment, staffing, and operational capacity meet all requirements, and award becomes final seven calendar days after the Notice of Intent to Award or upon resolution of any timely protests.