RFP 2026-P01 Flood Warning System Maintenance & Repair Services

Hood County, Texas is seeking proposals for a Flood Warning System Maintenance & Repair Services contract (RFP 2026-P01) through a competitive Request for Proposal (RFP) process. The solicitation targets qualified firms to provide comprehensive maintenance, repair, replacement, monitoring, and notification services for an Early Flood Warning System (EFWS) infrastructure. The scope of work includes preventative maintenance of 34 LWX Flasher Systems, 2 Water Level Stations, 6 Advance Notice Flasher Poles, 4 base station receivers/decoders, 10 dam level/rain sites, 2 stream water level sites, 2 rain-only sites, 6 cellular camera sites, and 4 Remote Automated Weather Stations (RAWS). Vendors must perform bi-annual preventative maintenance and respond to repair requests, ensuring full equipment functionality and timely notifications. The evaluation will utilize a 100-point scoring system, with points allocated as follows: 35 points for capacity to perform, 30 points for cost, 20 points for contract management philosophy, and 15 points for company experience. Proposals are due on December 4, 2025, at 9:00 a.m. Central Time, with an initial contract term of one year and options for five additional one-year renewals.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contractor will be responsible for comprehensive reporting, extensive insurance coverage, and compliance with various certifications including anti-boycott provisions and federal compliance requirements. Pricing will be structured on a fixed cost per location, covering labor, materials, equipment, travel, and overhead, with billing only for actual hours worked. The contract includes provisions for hourly charges during regular and after-hours periods, with additional costs for battery replacements and parts. While a specific total contract value is not disclosed, the scope suggests a substantial investment in maintaining a sophisticated flood monitoring infrastructure across multiple sites in central Texas. The solicitation requires vendors to provide detailed pricing, including hourly rates for repair services, contractor mark-up percentages for parts, and additional potential charges, indicating a complex and comprehensive service requirement.