RFP 2026-30 hazard mitigation plan update

The Tattnall County Board of Commissioners and Tattnall County Emergency Management Agency are issuing RFP 2026-30 to procure a comprehensive, turnkey Hazard Mitigation Plan update from a qualified Plan Writer/Planner. The successful contractor will be responsible for conducting all required stakeholder meetings, gathering and documenting information, managing all budgetary needs and financial monitoring, coordinating with the EMA Director, and producing a GEMA/FEMA-approved Hazard Mitigation Plan. Key deliverables include a state and federally approved plan that must be completed and submitted to GEMA and FEMA no later than April 14, 2026, ensuring approval prior to the existing plan's expiration on November 14, 2026. Required qualifications include documented experience and history with similar projects, evidence of prior completion of GEMA/FEMA-approved Hazard Mitigation Plans, current workers' compensation coverage, liability insurance with a minimum of $1,000,000 per occurrence, a valid business license, completed W-9 form, E-Verify affidavit, statement of compliance with applicable laws, and three professional references. The County will evaluate proposals based on total and final pricing with itemized cost structures, ability to meet requirements, overall capability, quality of workmanship, completion timeline, and professional references, with award going to the lowest responsible bidder. Proposals must be submitted in two copies—one physical and one digital—to the Tattnall County Board of Commissioners at 108 W. Brazell Street, Reidsville, GA 30453, no later than 3:00 PM on Friday, November 21, 2025, with the bid award to be made at a subsequent Board of Commissioners meeting.

The RFP documentation does not identify any specific set-aside designations, disadvantaged enterprise preferences, or restrictions limiting eligible respondent types, indicating that the procurement is open to all qualified bidders meeting the stated requirements. No incumbent vendors or current contractors are referenced in the available documentation. All reports, plans, data, and supporting records produced under the contract will become the property of Tattnall County, and the County reserves the right to reject any and all bids or cancel the contract with thirty days' written notice if the contractor fails to perform acceptable work. Bidders must state a "not expected to exceed" price as part of their proposal submission; however, no specific budget range or award value has been disclosed in the RFP documentation. Proposals submitted in response to this RFP remain valid for ninety days from the final submission date of November 21, 2025.