RFP 2026-1165 Travel Management Company

Texas Tech University (TTU) has issued Request for Proposal (RFP) 2026-1165 seeking a comprehensive Travel Management Company to provide end-to-end travel arrangement services for the university. The procurement encompasses individual and group domestic and international travel services, including booking for air and bus charters, conference groups, research teams, competition teams, and potential Study Abroad program logistics. Proposers must demonstrate at least three years of experience with large higher education institutions and comply with federal and state regulations including FERPA, GDPR, and accessibility standards. The evaluation criteria will weight financial value at 40%, demonstrated ability to fulfill requirements at 35%, value-added options at 15%, and quality assurance plans at 10%, with awards based on best value considerations. Proposals must be submitted electronically through the TechBid system by Friday, December 5, 2025, at 1:00 PM Central Time, with an anticipated contract term beginning on the date of last signature and expiring four years thereafter, with potential automatic renewals for up to four additional one-year terms.

While no specific set-aside designations are explicitly mentioned, the RFP indicates that proposers must carry comprehensive insurance including $2,000,000 in general aggregate liability and $1,000,000 per occurrence. The university anticipates annual travel spending of approximately $1,281,027.53 for car rentals, $4,824,913.87 for airline tickets, and $4,564,266.56 for hotel reservations, with domestic travel comprising 85.57% and foreign travel 14.43% of arrangements. Proposers are not required to respond to the full scope, and TTU welcomes partial scope responses such as airline-only or booking tool-only services. The procurement allows for potential inclusion of TTU System component institutions and other governmental entities, which could expand the contract's potential value. Contract pricing will remain firm for the first 24 months, with subsequent potential increases not exceeding three percent annually. All invoices must reference valid TTU purchase orders and will be paid net 30 days through automated payment options including ACH, Single-Use Account cards, or purchasing cards.