ESBD_466040_1761837051317_Attachment A - Schedule of Costs and Fees.pdf

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Attached to
RFP 2026-1165 Travel Management Company
Solicitation number
2026-1165
Issued by
Texas

About this file

Attachment A is a Schedule of Costs and Fees document for a full-service travel agent assistance procurement. The document outlines a comprehensive fee structure for various travel booking and transaction services, divided into domestic and international travel categories, miscellaneous services, additional fees, and extra services. Service categories include airline tickets, car reservations, rail tickets, bus tickets, combination bookings, group tickets, ticket exchanges, ticket refunds, group and meeting planning, after-hours service, VIP customer service line, void ticket fees, non-automated vendor contact tasks, and purchase order transactions. The fee schedule includes columns for both full-service agent assist fees and online booking fees, allowing for differentiated pricing between service delivery methods.

The document presents a blank fee schedule with dollar sign placeholders for bidders to complete, indicating this is a template for vendors to submit their proposed pricing. All service categories provide separate line items for full-service and online booking options, enabling the procuring entity to compare costs across service delivery channels. The extra services section includes blank rows for vendors to propose additional services not specifically listed. No specific contract term, renewal options, set-asides, incumbents, funding amounts, or response deadlines are detailed in this attachment, as it functions solely as the pricing submission template for the travel agent assistance procurement.

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Attachment A Schedule of Costs and Fees

Full-Service Agent Assist Transactions

Type of Travel Service Description Full-Service Fee

Online Booking Fee

Domestic Airline ticket only $ $

Car reservation only $ $

Rail ticket only $ $

Bus ticket only $ $

Flat fee for booking and combination of airline, car rental, lodging, rail and bus ticket

Group tickets; Per person flat fee for group tickets* $ $

Ticket exchange fee $ $

Ticket refund fee $ $

International Airline ticket only $ $

Car reservation only $ $

Rail ticket only $ $

Bus ticket only $ $

Flat fee for booking and combination of airline, car rental, lodging, rail and bus ticket

Group tickets; Per person flat fee for group tickets* $ $

Ticket exchange fee $ $

Ticket refund fee $ $

Misc./Other Group and meeting planning fees (per person) $ $

After-hours service (per call) $ $

VIP Customer Service Line (per call) $ $

Additional Fees Void ticket fee – only when the After-Hours service voids a ticket per traveler cancellation request

Client request for non-automated tasks where an agent must contact the vendor manually

P0 purchase on billing account – (no credit card provided at the time of booking) – Domestic Air Tickets

P0 purchase on billing account – (no credit card provided at the time of booking) – International Air Tickets

Extra Services (Please provide any additional services not listed)

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