RFP-2026-100100-1211-Document Shredding Services

Henry County Schools (HCS) has issued Request for Proposal RFP-2026-100100-1211-Document Shredding Services, seeking qualified vendors to provide comprehensive document destruction services across its entire district. The procurement encompasses secure shredding services for 82 total locations, including 67 schools and student facilities and 15 administrative/support buildings throughout Henry County, Georgia. Vendors must provide a reliable, secure, and cost-effective document shredding solution with specific container requirements, including 8 standard consoles, 1 mini/deskside console, 27 65-gallon containers, and 72 95-gallon containers distributed across multiple service locations. The RFP requires vendors to offer off-site destruction methods with service frequencies ranging from every 4 to 12 weeks, depending on the specific facility. Proposals are due on January 23, 2026, and must be submitted electronically through Henry County Schools' designated sourcing platform, with all questions and answers to be managed through the same electronic platform. Vendors must comply with all specifications, guidelines, and applicable laws, and HCS reserves the right to reject any proposals and award the contract in a manner deemed most beneficial to the district.

The solicitation does not explicitly indicate specific set-aside designations or restrictions on responding organizations. Vendors must complete mandatory registration on the Bonfire procurement portal, which involves creating an account, confirming email, providing company information, uploading required documentation, and selecting appropriate commodity codes. For contracts exceeding $2,499.99, vendors must submit immigration and E-Verify affidavits and undergo background checks for personnel potentially interacting with students. All vendors must comply with federal civil rights laws, maintain data privacy standards including FERPA, COPPA, PPRA, and Georgia's Student Data Privacy Act, and provide proof of insurance. While specific contract value is not detailed, the comprehensive nature of the district-wide service covering 82 locations suggests a substantial annual contract. The vendor agreement allows for automatic annual renewal unless terminated with thirty days' notice, and the contract is non-exclusive, meaning HCS is not obligated to acquire services exclusively from the selected vendor.