RFP 20252034 Environmental, Planning, and Related Services Master Agreement at Eugene Airport

The City of Eugene is soliciting proposals for a Master Agreement for Environmental, Planning, and Related Services at Eugene Airport through RFP 20252034. The procurement seeks a qualified firm to provide comprehensive on-call professional services including master plan development, terminal planning, forecast updates, landside and airside planning, Airport Layout Plan modifications, and environmental evaluations. Specific deliverables will encompass detailed environmental assessments, CATEX-related reports, and various airport infrastructure planning projects. The evaluation criteria are comprehensive, with 110 total possible points distributed across Cover Letter (20 points), Relevant Experience of Overall Firm (35 points), Relevant Experience of Company and Related Team (30 points), and Capability and Availability (15 points), with optional interviews worth an additional 25 points. A non-mandatory pre-proposal conference will be held virtually on February 12, 2025 at 11:00 AM PST, with final proposals due on February 26, 2025 at 2:30 PM PST. The initial contract term will be one year, with potential renewals for up to four additional one-year terms, creating a potential total contract period of five years.

The City has established a Disadvantaged Business Enterprise (DBE) goal of 6.46% to be accomplished through Race Conscious Means, indicating a commitment to inclusivity in procurement. Most projects are anticipated to be funded partially by the Federal Aviation Administration (FAA), which will require strict compliance with FAA regulations and requirements. The airport currently serves 1.7 million passengers annually, offering nonstop service to 17 destinations through seven scheduled airlines plus charter and cargo operations. One firm, RS&H Oregon, has already submitted a complete proposal that includes all required components such as references, contract agreement statements, DBE commitment, and civil rights provisions. While specific project budgets will be negotiated individually, the Capital Improvement Plan indicates significant infrastructure investments over the next decade, including runway improvements, terminal expansions, and various construction projects totaling 22 major initiatives. The procurement process emphasizes comprehensive documentation and adherence to federal and local procurement guidelines.