RFP 2025-P08 Countywide Printing

Hood County, Texas is seeking a comprehensive printing services vendor through RFP 2025-P08 Countywide Printing, with proposals due on August 28, 2025, at 10:00 a.m. local time. The solicitation requires a vendor capable of providing extensive printing services, including offset and digital printing for various county documents such as envelopes, business cards, multi-part forms, and election-related materials. Required capabilities include color and black-and-white printing, binding, stapling, folding, and handling multiple paper types and finishes. Specific deliverables include printing voter registration certificates, address confirmation cards, election documents, and property tax bills. The vendor must maintain a printing facility within 100 miles of the county, provide climate-controlled storage, and demonstrate variable data printing and mailing capabilities. Evaluation criteria will assess proposed cost (35 points), operational capacity (30 points), contract management philosophy (20 points), and company experience (15 points), with a total possible score of 100 points. The initial contract term spans September 2025 to September 2026, with potential for four additional one-year renewal periods.

While no specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation, the RFP includes detailed pricing requirements across multiple print job categories. Pricing tiers range from 250 to 50,000 units, covering extensive election-related printing needs including various envelope types, voter registration forms, ballot by mail applications, and administrative documents. The pricing schedule also encompasses property tax bill processing, with specific rates for different envelope sizes and comprehensive mailing preparation services like laser printing, folding, inserting, pre-sorting, and metering. Postage for property tax bills will be billed as a separate line item, indicating flexibility in printing and mailing cost structures. Although no incumbent vendor was identified, the RFP suggests a desire for a vendor with robust printing infrastructure and the ability to handle complex, high-volume printing requirements for county administrative and electoral processes.