RFP# 2025-13 Café Services at Red Soils Campus

Clackamas County, Oregon is seeking a contractor to provide comprehensive cafe services at two county facilities through Request for Proposals (RFP #2025-13): the New Clackamas County Courthouse and the Development Services Building (DSB). The procurement aims to establish a vendor who will operate grab-and-go food service and catering operations, with specific operating hours at each location - Courthouse cafe operating Monday-Friday 7:45 AM to 3:00 PM and DSB cafe operating Monday-Thursday 6:45 AM to 3:00 PM. The contract will run from the effective date through June 30, 2030, with the contractor responsible for providing food service equipment like coffee makers, refrigerators, and small appliances, while the County will supply certain base infrastructure such as POS systems, dishwashers, and counters. Proposals are due April 1, 2025 at 2:00 PM Pacific Time through the BidLocker platform. The evaluation will be based on three primary criteria: relevant qualifications/experience (35 points), proposed concept/menu/business plan (35 points), and ability to meet service requirements (30 points). The contractor must maintain specific insurance coverages, including $1 million professional liability, $1 million commercial general liability, and $500,000 automobile liability.

The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises. The monthly fee structure for the cafe services begins at $1,000 per month from April-June 2025 and gradually increases to $1,125.31 by July 2029-June 2030. Available physical spaces include 652 square feet in the Courthouse, 205 square feet on the DSB first floor, and 314 square feet of basement storage in the DSB. While no incumbent vendor is mentioned, the procurement suggests a competitive bidding process open to qualified food service providers capable of meeting the County's operational and service requirements. The total contract value over the five-year period could potentially range between $60,000 to $75,000 in direct fees, not accounting for potential revenue generated from food and beverage sales. Interested vendors should carefully review the complete RFP documentation to understand the full scope of requirements, operational expectations, and submission guidelines.