RFP 2025-11-Automatic Passenger Counter(APC) & Automatic Vehicle Loc. Sys. (AVL)

The Mass Transportation Authority (MTA) in Michigan has issued Request for Proposal (RFP) 2025-11 seeking comprehensive Automatic Passenger Counter (APC) and Automated Vehicle Location (AVL) systems for its transit infrastructure. The procurement is structured across two primary project phases, with Phase 1 focusing on Automatic Passenger Counters and Passenger Information Display Systems, and Phase 2 covering optional Computer Aided Dispatch and AVL systems. The RFP requires vendors to provide detailed pricing for software licenses, equipment, implementation, technical support, and warranty information for fixed-route transit equipment. Proposers must submit complete details and costs for all items, including integration requirements with exterior vehicle destination systems, fare collection systems, scheduling software, and cellular mobile data communications. The solicitation was posted on July 2, 2025, with proposals due by August 6, 2025, allowing potential vendors approximately one month to prepare and submit comprehensive responses. The pricing schedule allows for five base years with optional year extensions, and requires proposers to complete detailed cost calculations across multiple equipment and service categories.

While specific set-aside designations are not explicitly detailed in the available documents, the RFP suggests a comprehensive procurement approach that may favor vendors with demonstrated transit technology expertise. The pricing schedule indicates potential integration with existing technological infrastructure, implying that proposers should have experience with complex transit system implementations. The proposed system requires sophisticated interfaces with multiple existing technological platforms, which may limit potential respondents to experienced transportation technology providers. The comprehensive nature of the RFP suggests a potentially significant contract value, though exact budget ranges are not specified in the available documentation. Vendors will need to provide precise unit pricing, installation costs, maintenance fees, and warranty information across software licenses, equipment, and implementation services. The multi-phase approach and optional extension years indicate the MTA is seeking a long-term, scalable solution for its passenger counting and vehicle location tracking needs.