RFP 2025-0033 Golf Tour Operator

The Savannah Airport Commission issued RFP 2025-0033 on July 15, 2025, seeking a qualified Golf Tour Operator to establish and manage a golf charter operation between Ireland and the Savannah, Georgia area, including Hilton Head Island, Sea Island, and St. Simons Island. The primary deliverables and objectives include developing and managing comprehensive golf vacation packages, coordinating with airlines and resorts, promoting charter operations in both regions, providing extensive travel planning and customer support services, and facilitating the eventual transition to regularly scheduled service. Minimum qualifications require demonstrated experience completing five similar projects within the past five years, provision of staff names and three business references, no outstanding complaints with the Better Business Bureau or Georgia Attorney General's Consumer Protection Division, administrative and fiscal capability, three years of financial statements, demonstrated industry knowledge of peak seasons and course ratings, golf industry association memberships if applicable, and description of marketing techniques and booking systems. Evaluation criteria consist of demonstrated ability to perform services (25 points), operator experience (25 points), industry knowledge (20 points), pricing (15 points), operator references (10 points), and local, small business, or minority business designation (5 points), totaling 100 points. Key deadlines include a non-mandatory pre-proposal meeting on August 8, 2025, at 9:30 AM EST at the Savannah Airport Commission office (640 Gulfstream Road, Savannah, GA 31408) with virtual Microsoft Teams participation available; written questions due by August 13, 2025, at 5:00 PM EST; final addendum release by August 21, 2025; and proposal submissions due by September 5, 2025, at 5:00 PM EST through the Bonfire portal at https://savannahairport.bonfirehub.com, with award notification expected by November 21, 2025. All submissions must be made electronically through the Bonfire platform, and prospective respondents must acknowledge all addenda prior to proposal submission.

The RFP includes a five-point preference for local, small business, or minority business designations as part of the evaluation criteria, indicating consideration for disadvantaged enterprises, though no specific set-aside percentages or restrictions limiting competition are detailed in the provided documentation. No incumbent vendor information or current contractor details are specified in the solicitation materials. The initial contract term is two years with three automatic one-year renewal periods unless thirty days' prior written notice is given, and the Commission may terminate the contract for convenience upon thirty days' written notice after completion of the last scheduled tour. No specific budget allocation, award value range, or pricing terms are disclosed in the available RFP documentation. Interested companies must register through the Bonfire Hub platform, with vendor registration questions directed to Christy Dixon at cdixon@flysav.com and pre-proposal meeting RSVPs directed to Melanie Freeman at mfreeman@flysav.com by August 6, 2025, at 5:00 PM EST. The Savannah Airport Commission reserves the right to reject any and all bids and waive informalities and irregularities in bids received.