RFP 20242036 Evacuation Planning & Community Wildfire Protection Plan Annex Development

The City of Eugene and the City of Springfield in Lane County, Oregon, are seeking proposals for a comprehensive Evacuation Planning and Community Wildfire Protection Plan Annex Development project through RFP #20242036. The solicitation requires a consultant to develop evacuation plans and a Community Wildfire Protection Plan (CWPP) annex for the Eugene-Springfield Metro Area, involving a four-phase work program that includes field investigations, stakeholder engagement, GIS mapping, and plan development. Key deliverables include facilitating whole community engagement, identifying wildfire risks and risk reduction measures, and preparing an annex to the Lane County Community Wildfire Protection Plan. Proposals are due on May 1, 2024, at 2:00 PM, with evaluation criteria encompassing company background, relevant experience, project approach, proposal cost, and sustainability efforts. The project is supported by a $150,000 grant from the Oregon Office of State Fire Marshal, with a completion deadline of February 28, 2026. The City reserves the right to establish a competitive range, conduct discussions, and negotiate with the most advantageous proposer.

The RFP does not explicitly mention any set-aside designations or restrictions on respondent types. Five suppliers have already submitted proposals, including Witt O'Briens LLC, Chloeta, The Resiliency Initiative Inc., Bintel Inc., and Stacy M Burr Consulting LLC. The City of Eugene is in the process of purchasing Ladris, a traffic AI software, to support the development of evacuation zones, which the selected consultant will integrate into their work. While a specific contract value is not detailed, the $150,000 grant provides a baseline for the project's budget. Notably, the City intends to award the contract to Chloeta, who submitted the highest-scoring proposal, though proposers have until June 5, 2024, at 2:00 PM to protest the award if they believe the decision was not made fairly. The project will result in a Wildland-Urban Interface Fire Incident Annex, which will be finalized by Emergency Management and Fire department staff.