RFP 20(24-25)ES - Elementary Newcomer Supplemental Instructional Materials

The Pomona Unified School District (PUSD) in Los Angeles County is seeking proposals for Elementary Newcomer Supplemental Instructional Materials through RFP No. 20(24-25)ES, targeting comprehensive educational support materials for students at the Emerging English language proficiency level. The procurement will supply instructional materials for K-8 grade levels, with specific quantity requirements including 23 teacher kits and 380 student kits for K-2nd and 3rd-5th grades, and 27 teacher kits and 230 student kits for 6th-8th grades. These materials are intended for a mandatory 30-minute supplemental English language development period across the district's diverse student population of approximately 23,000 students. The RFP will be evaluated using a "best value" method, considering factors such as compliance, pricing, material quality, delivery schedule, and vendor references. Key dates include a highly recommended pre-proposal conference on May 13, 2025, at 10:00 A.M. PDT, with proposal submissions due on May 30, 2025, at 10:00 A.M. PDT. The district anticipates a contract award on June 25, 2025, with potential for multiple awards or no awards.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract term is initially one year, with potential extensions for up to four additional one-year periods, subject to mutual consent and potential price adjustments based on the Consumer Price Index, not exceeding 5% annually. While no incumbent vendors are mentioned, the procurement is designed to serve PUSD's extensive educational infrastructure, which includes 8 high schools, one adult education school, 4 middle schools, 5 K-8 schools, 20 elementary schools, 2 dependent charter schools, and preschools across the City of Pomona and portions of Diamond Bar. The district employs more than 3,100 staff members and is the third-largest district in Los Angeles County. Although specific budget ranges are not explicitly stated, the comprehensive nature of the procurement and the detailed quantity requirements suggest a significant investment in supplemental instructional materials designed to support English language learners.