RFP# 2024-10 Tri-City Lab HVAC and Fume Hood project

Clackamas County and Oregon City are conducting a competitive Request for Proposals (RFP #2024-10) for a Tri-City Lab HVAC and Fume Hood project, seeking comprehensive retrofit and upgrade services for laboratory facilities. The procurement solicits proposals for replacing existing HVAC systems and fume hoods, with specific requirements for equipment replacement, installation, and infrastructure integration. Respondents must provide detailed, itemized pricing for equipment and labor, demonstrating substantial experience in completing similar HVAC and laboratory projects within the past five years. Proposals were originally due on November 15, 2023, with a mandatory pre-bid conference held on October 20, 2023. The contract term spans three years with optional two one-year renewals, and proposers must submit comprehensive documentation demonstrating technical capabilities, project understanding, and qualifications. Evaluation criteria will likely include technical approach, vendor experience, proposed methodology, and cost effectiveness.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. The total project budget is not to exceed $12 million, with funding derived from a combination of state and local sources. Hazen and Sawyer has been identified as the apparent successful proposer through the Notice of Intent to Award. The project scope is specifically focused on HVAC and fume hood retrofitting, with no modifications planned for doors, walls, or interior finishes beyond re-roofing. The full lab remodel is anticipated to commence in fiscal year 2027/28 as part of a larger Tri-City Administration remodel. Unsuccessful proposers have a seven-day window to file protests in accordance with county procurement regulations, and the county retains the right to negotiate contract terms or award to the next highest-ranked proposer if the initial selected vendor cannot execute acceptable contract terms.