RFP-153-21 Design Build FFA Solar Energy Hardinsburg, KY

The Commonwealth of Kentucky's Department for Facilities and Support Services is seeking a design-build contractor for RFP-153-21, a solar energy project located at the Future Farmers of America (FFA) Camp in Hardinsburg, Kentucky. The procurement involves a turn-key installation of a 25-kilowatt ground-mounted photovoltaic array with 62 modules, rated at 24.8-kilowatt direct current capacity and 21.3-kilowatt alternating current inverters. Required deliverables include comprehensive design, permitting, site preparation, utility connections, geotechnical engineering, soil treatment, site grading, erosion control, and commissioning of a web-based monitoring system. The project demands submission of stamped design documents to the Department of Housing, Buildings and Construction and full compliance with the Kentucky Building Code. Evaluation criteria will allocate 50 points to technical qualifications and experience, 25 points to guaranteed maximum price, and 25 points to price per kilowatt alternating current rating. Key dates include a pre-proposal site visit requiring scheduling with Josh Mitcham, a February 4, 2021 deadline for questions, proposal submissions due February 15, 2021 at 2:00 p.m. ET, and anticipated design-build contract award in March 2021.

The project does not specify explicit set-aside designations or restrictions on responding organizations. The contractor must achieve substantial completion within 120 calendar days and final completion within an additional 30 calendar days, with a one-year construction warranty and manufacturer warranties covering 25 years on modules and 10 years on inverters. The maximum not-to-exceed budget is $55,000.00, with proposals exceeding this amount potentially being disqualified. Respondents must provide a response security of five percent of the guaranteed maximum price, along with 100 percent payment and performance bonds. The project requires compliance with Governor recommendations for COVID-19 safety protocols, including daily temperature checks and mandatory face mask usage. All communications must be directed to Purchasing Officer Margaret MacDonald, and the project will be funded through account number 540-C9X4-FF20-00. The Commonwealth reserves the right to request proposal clarifications and may waive minor irregularities in submissions.