RFI-2606AM Performance Evaluation System

Gwinnett County Public Schools (GCPS) in Georgia has issued Request for Information (RFI-2606AM) to solicit qualified service providers for the implementation of a new Performance Evaluation System intended for deployment during the 2027-2028 school year. The system must comply with Georgia State laws regarding teacher evaluations while maintaining sufficient flexibility to evaluate approximately 25,000 employees across 10 to 15 different evaluation templates using varying metrics and evaluation forms. The proposed solution must support advanced functionalities including custom workflow and evaluation cycle development, multi-evaluator observation capture, goal creation and cascading, weighted scoring mechanisms, 360-degree feedback capabilities, and comprehensive reporting and analytics. Key technical requirements include support for single sign-on authentication, concurrent user capacity of 20,000 users without performance degradation, mobile and tablet accessibility, customizable user roles with location-based access controls, audit trail tracking with location stamping, electronic signature capabilities with timestamps, and real-time email notifications. Respondents must submit detailed proposals through the Euna Procurement portal by June 8, 2026 at 10:00 AM EST, addressing general company information, account service and support capabilities, system platform and training, system features with configuration or customization needs, and comprehensive Architecture Review Board questions covering system architecture, integration and interoperability, data management and governance, security and compliance, identity and access management, scalability and performance, and vendor support readiness. Questions regarding the RFI must be submitted through the Message Center section of Euna Procurement no later than May 26, 2026 at 10:00 AM EST, and finalists will be expected to demonstrate their system onsite once selected. Respondents must provide detailed pricing proposals for both implementation and ongoing costs with the expectation that fees will remain within 1% of final quoted costs.

This RFI is issued solely for information and planning purposes and does not constitute a binding solicitation or commitment to procure goods or services. No set-aside designations, disadvantaged enterprise preferences, or restrictions on respondent types are explicitly outlined in the documentation; however, GCPS procurement processes generally include tie-breaking preferences favoring in-county vendors, in-state vendors, and Georgia-made goods. No incumbent vendors or current contractors are identified in the materials, though GCPS currently utilizes 14 evaluation forms that the new system must accommodate without maximum restrictions on custom forms or associated cost increases. All respondents must comply with GCPS Data Privacy and Security Terms, which mandate comprehensive security and privacy requirements including written information security policies, annual System and Organization Controls (SOC) reports, AES-256 encryption for data in transit and at rest, FIPS 140-3 compliance, multi-factor authentication, exclusive storage and processing of protected data within the United States, and response to security questionnaires within 30 days. No specific budget range or award value is disclosed in the RFI documentation, as this is an information-gathering solicitation designed to inform GCPS planning and procurement strategy.