5-Attachment A System Features.pdf
PDF 83 KB Posted
- Attached to
- RFI-2606AM Performance Evaluation System
- Solicitation number
- RFI-2606AM Performance Evaluation System
- Issued by
- Crisp County, Georgia
About this file
This is a system features attachment document supporting a Request for Information (RFI) issued by Gwinnett County Public Schools (GCPS) in Georgia for the implementation of a new employee evaluation system. The RFI seeks qualified service providers to deliver a performance evaluation system compliant with Georgia State laws regarding teacher evaluations, with flexibility to accommodate evaluation of all other team members using different metrics and evaluation forms. The system is intended for implementation in the 2027-2028 school year. GCPS currently utilizes 14 evaluation forms and requires a solution capable of supporting unlimited custom forms without maximum restrictions or associated cost increases. The evaluation system must support core functionalities including custom workflow and evaluation cycle development, multi-evaluator observation capture, goal creation and cascading, and various scoring mechanisms including weighted goals and calibration features to prevent manager bias.
The attachment details 31 required and desired system features that prospective vendors must address, including advanced capabilities such as 360-degree feedback, matrix relationship evaluations, and professional development and Human Resources Information System (HRIS) integration. Technical requirements include support for single sign-on authentication, concurrent user capacity of 20,000 users without performance degradation, mobile and tablet accessibility, customizable user roles with location-based access controls, and comprehensive reporting and analytics functionality. Additional requirements encompass audit trail tracking with location stamping, electronic signature capabilities with timestamps, real-time email notifications, multilingual evaluation creation, test environment access, and dashboard functionality for manager review. Vendors must provide detailed responses indicating whether each feature exists in the current product version, requires configuration, or necessitates customization, along with descriptions of implementation and any associated costs.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT A
# Feature Exists in Current Version Not Available Configuration
Needed Customization
Needed Description of Feature in your System
Ability to build our own unlimited evaluation forms/templates. Currently, GCPS has 14 forms. Is there a maximum number of forms your system allows? Is there an associated cost with increasing the number of forms?
Ability to have different forms for different groups that are automatically assigned based on criteria set within the system.
3 Ability to build our own workflows and evaluation cycles.
4 Ability for multiple evaluators to capture observation notes.
Ability to create goals that are imported into the evaluation. Please describe how the goals interact with the forms.
Ability to cascade district or departmental goals to individuals based on criteria set within the system.
7 Scoring mechanism for the evaluation.
8 Ability to use weighted goals as part of the scoring mechanism.
Version Not Available Configuration
Needed Customization
Needed Description of Feature in your System
Calibration mechanism to allow HR leaders and senior managers to review and normalize performance ratings across different teams to prevent manager bias.
Professional development integration that allows the system to link to the professional development system. Please indicate the LMS systems that your product has a current integration built.
HRIS integration to allow the platforms to sync bi-directionally to ensure that employee records and reporting lines stay in sync without manual entry. Please indicate the HR/Payroll Systems in which your organization integrates well.
Advanced analytics to detect patterns in performance data, predict attrition risks and help managers write more constructive, bias-free reviews.
13 Comprehensive audit trails to track all changes – including location stamping.
14 System allows for set up of 360-degree feedback performance reviews.
System allows for matrix relationship evaluations. In particular, feedback from multiple managers.
16 Customizable review cycles to allow for different evaluation cadences.
Version Not Available Configuration
Needed Customization
Needed Description of Feature in your System
Allows for single sign-on using the customers system. Please indicate the SSO systems you are currently configured to access.
18 Allows for up to 20k concurrent users without response time degradation.
19 Realtime email notifications as to new items, tasks or reminders.
Ability to send completed evaluations to our employee records system for permanent storage. Location stamping for the evaluation.
Allows for electronic sign off by manager and team member including name and time stamps for signature.
Ability to run reports to determine who has completed the evaluation. Please describe the format.
Ability to run reports to determine what step each person is in the process.
Please describe the format
24 Ability to run reports for scoring. Please describe the format.
Version Not Available Configuration
Needed Customization
Needed Description of Feature in your System
Ability to trend data and pull reports with the trend data. Please describe the format.
26 Ability to create ad-hoc reports using any of the data fields within the system.
Ability to create dashboards for managers to review. Please indicate how dashboards are built.
Access to a test environment. Please indicate the additional cost if this is not included in the proposal.
29 Ability to access the system via a tablet, mobile device or app.
30 Ability to create different user roles with access based on role and location.
Ability to create evals in different languages. If so, please indicate the languages.
Sheet1
File details come from the government source that posted it. Updated .