RFI 25-0103-2 Project Management Software Platform

Chatham County, Georgia has issued a Request for Information (RFI) No. 25-0103-2 for a Project Management Software (PMS) Platform through its Purchasing and Contracting Department. The procurement seeks an enterprise-wide software solution to support project tracking, collaboration, reporting, and portfolio oversight across multiple county departments, including Information and Communications Services (ICS), Engineering, and the Chatham Emergency Management Agency (CEMA). The desired platform must support various project management methodologies including traditional, agile, hybrid, and custom workflows, with capabilities for 8-12 concurrent users and potential future scaling. Key system requirements include task management, collaboration tools, customizable dashboards, resource tracking, integration with Microsoft tools, Gantt charts, Kanban boards, document management, role-based access controls, reporting features, time tracking, light budgeting capabilities, and RACI matrix integration. The RFI requires comprehensive vendor submissions covering company profiles, product features, technical specifications, and client examples, with responses due by 5:00 P.M. on September 5, 2025, to be submitted through the County's Procurement Portal Bonfire.

The RFI explicitly states that it is for information-gathering purposes only and does not obligate Chatham County to any procurement or contractual action, and responses will not be mandatory for future Request for Proposal (RFP) processes. The county is open to various deployment models, including cloud-based, on-premises, and hybrid options, with requirements for mobile and browser-based access. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the procurement appears to be open to qualified vendors with robust project management software solutions. The system must provide strong security measures and support deployment across multiple departments with diverse project management needs. No specific budget range or award value was explicitly stated in the RFI documentation. The county reserves the right to modify or withdraw the request at any time, maintaining flexibility in its procurement approach for this critical enterprise-wide project management software platform.