RFI 2000004463 Computerized Maintenance Management System (CMMS)

Fairfax County Public Schools' Office of Facilities Management is issuing RFI 2000004463 for information on Computerized Maintenance Management System (CMMS) providers, with responses due October 19, 2026. This is an information-gathering exercise that does not constitute a formal solicitation and carries no guarantee that a subsequent RFP will be issued or that RFI respondents will receive competitive advantage in future formal procurement.

FCPS processes over 100,000 work orders annually and requires a system to manage all physical assets including buildings, equipment, and fleet. User support must span multiple roles: administrators, service requesters, and technicians. The organization operates an existing preventive maintenance process and maintains legacy data totaling 14 gigabytes. Vendors must provide project cost estimates both with and without data migration and demonstrate system integration capability with other FCPS IT systems.

Addendum 1, posted September 16, clarifies that FCPS has not established a deployment schedule or planned date for issuing a formal RFP. Respondents should provide information on CMMS solution capabilities, implementation timelines, ongoing support and maintenance options, and estimated costs appropriate for a large school district environment. Questions must be submitted in writing to Contract Specialist Jeremy Stern at jmstern@fcps.edu no later than September 28, 2026 at 5:00 p.m. Eastern Time. All prospective offerors must acknowledge receipt of Addendum 1 as part of their response.