Addendum 1.pdf
PDF 173 KB Posted
- Solicitation number
- RFP-128518
- Issued by
- Fairfax County, Virginia
About this file
This is Addendum No. 1 to a Request for Information (RFI) issued by the Financial Services Office of Procurement Services on behalf of Fairfax County Public Schools (FCPS) in Virginia for a Computerized Maintenance Management System (CMMS). The RFI seeks information from qualified vendors regarding cost estimates and feature capabilities for a system to manage all physical assets including buildings, equipment, and fleet. The closing date for the RFI is October 19, 2026 at 7:00 A.M. All questions must be submitted in writing to Contract Specialist Jeremy Stern at jmstern@fcps.edu no later than September 28, 2026 at 5:00 P.M. Eastern Time. This RFI is issued for information-gathering and planning purposes only, and FCPS has not established a deployment schedule or planned date for issuing a future formal Request for Proposal.
The addendum provides clarifications to vendor inquiries regarding system requirements and scope. FCPS currently processes over 100,000 work orders annually and requires user support across multiple roles including administrators, service requesters, and technicians. The organization maintains a preventive maintenance process in place and possesses legacy data totaling 14 gigabytes that vendors should provide project estimates for both with and without migration. System integration with other IT systems is required. Vendors are instructed to reference Special Provisions Paragraph 3 for detailed feature requirements and Paragraph 3.3 for specific user volume information. Prospective offerors must acknowledge receipt of this addendum as part of their response to the RFI.
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Text version
Financial Services Office of Procurement Services
8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042
September 23, 2026
ADDENDUM NO. 1
TO: ALL PROSPECTIVE OFFERORS
REFERENCE: RFI# 2000004463
FOR: Computerized Maintenance Management System
CLOSING DATE/TIME: October 19, 2026 at 7:00A.M.
RFI MODIFICATIONS:
The referenced Request for Information is amended to add the following paragraph.
9.2. All questions pertaining to this RFI must be submitted in writing to the Contract Specialist Jeremy Stern at jmstern@fcps.edu no later than September 28, 2026 at 5 p.m. Eastern Time.
RFI CLARIFICATIONS:
The following are responses to questions received via e-mail.
Q1. What are the features school wants?
A1. Please refer to Special Provisions Paragraph 3.
Q2. Does school want new CMMS system to manage all physical assets like buildings, equipment, fleet...etc?
A2. FCPS desires for all physical assets to be managed.
Q3. Is there any integration required into other IT systems?
A3. Please refer to Special Provisions Paragraph 3.2.
Q4. What is the planned date to deploy the new CMMS system? / When does Fairfax County Public Schools anticipate issuing a RFP for the new CMMS?
A4. This RFI is issued for information-gathering and planning purposes only. FCPS has not established a schedule or planned deployment date for a future CMMS solution.
Q5. How many work orders get created per year?
A5. There are over 100,000 work orders per year.
Q6. How many users are there between all types (like admin, service requesters, technicians)?
A6. Please refer to Special Provisions Paragraph 3.3.
Q7. Is there a need to migrate legacy data, if so what is the size?
A7. Please provide project estimates both with and without legacy data migration.
The current legacy data size is 14 GB.
FD
9/23/2026
Addendum No. 1
RFI# 2000004463
Q8. Does school have preventive maintenance process in place?
A8. Yes, FCPS currently has a preventative maintenance process in place.
All other terms and conditions remain unchanged.
Delphine Lambert Contracts Manager
THIS ADDENDUM IS ACKNOWLEDGED AND IS CONSIDERED A PART OF THE SUBJECT REQUEST
FOR INFORMATION:
Name of Firm
(Signature) (Date)
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