RFCQ - ESB Lake of the Woods Maintenance Yard Paving Project

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for the Lake of the Woods Maintenance Yard Paving Project, located in Jackson County. The procurement seeks one (1) certified Emerging Small Business (ESB) contractor to complete a comprehensive pavement renovation project involving cold plane pavement removal, roadway reconditioning, and placement of 4-inch Hot Mix Asphalt Concrete (HMAC). Key project deliverables include mobilization, existing roadway reconditioning, and installation of commercial asphalt concrete pavement according to ODOT's 2024 Oregon Standard Specifications for Construction. The project is specifically for the ODOT Highway maintenance facility at 37851 OR-140, with a substantial completion date of June 20th, 2025, and final completion required by June 25th, 2025. Contractors must submit quotes through the OregonBuys web-based procurement system by March 7th, 2025, and will be evaluated based on being the lowest responsive and responsible bidder who meets all qualification requirements.

The contract is exclusively set aside for contractors certified as Emerging Small Businesses (ESB) through the Certification Office for Business Inclusion and Diversity (COBID), with a mandatory requirement that the selected contractor perform at least 51% of labor using their own workforce. Contractors must be licensed with the Oregon Construction Contractors Board and comply with Bureau of Labor and Industries (BOLI) prevailing wage requirements for contracts exceeding $50,000. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, as well as Commercial Automobile Liability of $1,000,000 combined single limit. Liquidated damages are set at $300 per calendar day for failure to achieve Substantial Completion by the specified date. While no specific contract value is explicitly stated, the project involves significant infrastructure improvements, and contractors will be responsible for managing pavement grindings, which will remain ODOT property and be stockpiled on-site at a designated location.